•  Please note that RDA can print and mail your 1099s for you.  Please call us about pricing at: Local - 770-479-7933, Out of State - 800-338-4984.


  •  1099 Printing options have changed for the 2014 calendar year and will apply for all upcoming years.  The new instructions below detail the changes and what you will need to do to properly print your 1099s.


  •  In order to print laser 1099s, your printer must have passed the laser test.  If you have not done the laser test, please go to Section 2, Step 1.



IF YOU ARE PRINTING YOUR 1099s USING......


 Perforated Paper from RDA


  •  Perforated paper you ordered from RDA.  It is plain white on the front and has the 1099 instructions already printed on the back.


  1.  Procurement → 1099s → Print/File Tab → Print 1099s > NEC or MISC
  2.  Select Plain Paper Forms.
  3.  From the Which Form dropdown menu, select Copy B.
  4.  Click Run (orange cog button).
  5.  Review the forms.  If correct, click the printing icon and print your Copy B 1099s.
  6.  Repeat these steps once again for Copy C and Copy 2.
  7.  You do not print a Copy A if you are electronically filing your 1099s.


 Plain Copy Paper


  •  Plain Copy Paper does not have perforations and both the front and back of the paper is blank.


  1.  Procurement → 1099 → Print/File Tab → Print 1099s > NEC or MISC
  2.  Select Plain Paper Forms.
  3.  From the Which Form dropdown menu, select Copy B.
  4.  Click Run (orange cog button).
  5.  Review the forms.  If correct, click the printing icon and select your printer.  URGENT! Confirm the page scaling option is set to Actual Size.  If your duplex options are not set up correctly, they may need adjustments also.
  6.  Repeat these steps once again for Copy C and Copy 2.
  7.  The same 1099 will print on the top and bottom of each page.  This allows you to simply fold and deliver the page (no cutting and separating required).  Your vendor will receive two copies of each vendor form.
  8.  You do not print a Copy A if you are electronically filing your 1099s.


 Pre-Printed Forms


  •  Pre-Printed Forms have perforations and the boxes are located on the front while the instructions are on the back.


  1.  Procurement → 1099 → Print/File Tab → Print 1099s > NEC or MISC
  2.  Select Plain Paper Forms.
  3.  From the Which From dropdown menu, select Copy B.
  4.  Click Run (orange cog button).
  5.  Review the forms.  If correct, click the printing icon and print your Copy B 1099s.
  6.  Repeat these steps once again for Copy C and Copy 2.
  7.  You do not print a Copy A if you are electronically filing your 1099s.


  •  Note: Print a few 1099s on plain paper to verify accuracy before printing on 1099 form.


 Print 1099 Labels


Important Reminders


  •  This optional process prints labels to accompany the 1099 MISC forms (if not using window envelopes).


Procedure


  •  Go to Procurement → 1099s → Print/File Tab
  •  Click Print 1099 Labels.
  •  Calendar Year – REQUIRED. Defaults to current year.
  •  Sort By - Vendor Name, Social Security/Tax Number, or Vendor Identification.
  •  Range on Payer Number or Vendor ID.
  •  Click Select to print 1099 labels.