What This Process Does


  • The Board Paid Benefits process is intended to allow employer-paid deductions to be expensed along with the regular payroll when an employee is receiving no gross pay for that payroll. A Board Paid Benefits only payroll can also be processed separate from a regular payroll. This process is available to all Enterprise customers or with Software Bundle PR15.
  • A job deduction pay master and deduction pay master are created for the deduction with the amount of the deduction.
  • The amount of the employer-paid benefit is added to the employer paid amounts in the pay master/pay identification.


Requirements


  • Existing Job - The selected employee's job must exist, but does not have to be active. The process creates a job paymaster record with $0 gross.
  • Annuity Board - Annuity Board deduction is an employer deduction, but affects taxable wages for the employee. If an Annuity Board is run through this process, taxable wages will need to be adjusted using the Change Payroll Deductions / Earnings Amounts under the Maintenance Menu as well as FICA, FICA-M, Medicare and Medicare-M will need to be collected.


Add Board Paid Benefits


  1. HR → Payroll → Start Tab → Board Paid Benefits Only
  2. Select Add Board Paid Benefits.
  3. Pay Identification - Add a new unique Pay ID if only processing Board Paid Deductions. If adding to a regular payroll where the employee is not being paid, select the correct Pay ID.
  4. Personnel Identification - Select the appropriate employee.
  5. Job Number - Select or enter the appropriate job.
  6. Deduction Description Identification - Select the appropriate employer paid deduction. (Deduction Description must be active, Reduce Net must be false, and Expensed must be true)
  7. Amount – Enter amount (usually would be positive, but can be negative if needing to reverse a previously computed amount), or, turn on Use Flat/Adjustment Amounts to populate with the normal per pay period amount.
  8. Click Save.
  9. Reset defaults and repeat the above steps if necessary.
  10. Review the Previous tab to see entries already saved.
  11. Click Cancel when all employer paid deductions have been entered.
  12. The Add Employer-Paid Benefits Report generates:
    1. Print and review the report.
    2. Sets the Select Completed flag and Benefits Computed flag in the Personnel Pay Master.
  13. On the Continue tab, run the following:
    1. Compute Payroll Audit Trail and set flags (if included in your setup)
    2. Deduction Register
    3. Make Transactions
    4. Make Transactions Audit Trail
  14. Proceed to the Finish tab and run the following when processing Board Paid Benefits only:
    1. Distribution
    2. Update Payroll History
    3. Post Activity


Post-Process Requirement


  • The Compute Payroll Audit Trail and Deduction Register must be run before making transactions. (Unless your set up does not include a Compute Audit Trail. In this case the verified flag is automatically set to true in the Payroll Deduction Master.)


Note


  • IF BOARD PAID BENEFITS NEED TO BE REMOVED FROM THE PAY ID - If you run the undo Compute process on an entire pay ID, or an employee that has an associated Board Paid Benefit(s), the benefit(s) will NOT be uncomputed or removed from the system. If the Board Paid Benefit(s) needs to be removed, undo Board Paid Benefits should be run ranging as needed.