What This Process Does

  • Establishes Beginning Balances in the Leave Fiscal File.
  • Process should be run at the end of the leave year; it does not need to be done when creating Leave Fiscal Files initially, since Beginning Balances will be established at that time.
  • The Ending Balance from the Leave Job Master will be updated as the Beginning Balance.
  • Only Active Leave Job Masters will be included in this process.

Best Practices

  • It's recommended to create the fiscal year file only for the current leave fiscal year.
  • This process should be run AFTER all Move Leave Balances processes have been completed.
  • While this process should be run as part of the year end steps, it will not cause harm if it's run after leave has been added to the new year, since the system looks at each employees' true Beginning Balance for the fiscal year, as set by the Move Leave Balances process.

Update Beginning Balance in Leave Fiscal File

  • HR → Leave Management → Maintenance → Year End → Update Leave Fiscal Beginning Balances
  • Once form is completed, click the cog to Write to Database; no audit report is provided.
FIELDSOpt.Rec.Req.Description
Fiscal Year——♦Enter the current fiscal year
Range on Personnel ID——♦Required if only creating Beginning Balances for one employee; however, at the end of the leave year, Beginning Balances should be established for all employees, therefore, no ranging would be needed
Range on Leave Description ID——♦Required if only creating beginning balances for one Leave ID; however, at the end of the leave year, Beginning Balances should be established for all Leave IDs; therefore, no ranging would be needed
Range on Job Number——♦Required if only creating Beginning Balances for one Leave Job; however, at the end of the leave year, Beginning Balances should be established for all Leave Jobs therefore, no ranging would be needed
Opt. = Optional  Rec. = Recommended  Req. = Required


  • To return to the Year End Menu Solution, please click here