What This Process Does

  • This process should not be confused with the Change Payroll Deduction Earnings/Amounts process.
  • It is used to correct gross and/or units that were incorrect on payrolls done in the past.
  • It updates gross and/or units for the specified Calendar and Fiscal period, affecting Personnel and Job Calendar Year and Fiscal Year totals.
  • It does NOT update deduction gross or amounts; to update deduction gross (and amounts, as necessary), use the Change Payroll Deduction Earnings/Amounts process, also under Maintenance → Adjustments.


Change Payroll Earnings Amounts

  • HR → Payroll → Maintenance → Adjustments → Change Payroll Earnings Amounts
  • Select the applicable Personnel ID, Job Number, Rate Identification, Calendar and Fiscal periods.
  • Once the Calendar and Fiscal Year fields are populated, the employee's Calendar and Fiscal Year Personnel, Job and Job Rate totals (prior to adjustments) will display for informational purposes.
  • Enter the applicable change in the Gross and/or Units columns, directly under the "Adjustment" heading.
  • Click Save; and review the saved entry that displays at the top of the screen; NOTE that no report will generate.
  • To see the effect made by the adjustment to the employee's YTD/FTD earnings, click the various Earnings buttons at the bottom of the screen; a description of each button is provided below.
  • Click Cancel.
  • If the adjustment was to Gross, then deduction earnings MUST be adjusted accordingly; the Change Payroll Deduction Earnings/Amounts process can be used for that purpose, and can be accessed readily by clicking the Change Deduction Earnings and/or Deduction Amounts button at the bottom of the screen.


FIELDSOpt.Rec.Req.Description
Personnel ID——♦Select the applicable employee
Job Number——♦Select the job to which the adjustment should be applied
Rate Identification——♦Select the rate to which the adjustment should be applied
Calendar Year——♦Enter the Calendar Year to which the adjustment should be applied
Calendar Month——♦Select the Calendar Month to which the adjustment should be applied
Fiscal Year——♦Enter the Fiscal Year to which the adjustment should be applied
Fiscal Month——♦Select the Fiscal Month to which the adjustment should be applied
Calendar Year Personnel Totals♦——Once an entry is made in the Calendar Year field, the employee's total gross for that calendar year will display here
Calendar Year Job Totals♦——Once an entry is made in the Calendar Year field, the gross pay for the selected job and calendar year will display here
Calendar Year Job Rate Totals♦——Once an entry is made in the Calendar Year field, the gross pay for the selected job, rate and calendar year will display here
Fiscal Year Personnel Totals♦——Once an entry is made in the Fiscal Year field, the employee's total gross for that fiscal year will display here
Fiscal Year Job Totals♦——Once an entry is made in the Fiscal Year field, the gross pay for the selected job and fiscal year will display here
Fiscal Year Job Rate Totals♦——Once an entry is made in the Fiscal Year field, the gross pay for the selected job, rate and fiscal year will display here
Personnel Calendar Earnings♦——Click this button if you would like to navigate to the employee's Personnel Calendar Summary in order to verify the effect made by the adjustment
Personnel Fiscal Earnings♦——Click this button if you would like to navigate to the employee's Personnel Fiscal Summary in order to verify the effect made by the adjustment
Job Calendar Earnings♦——Click this button if you would like to navigate to the employee's Job Calendar Summary in order to verify the effect made by the adjustment
Job Fiscal Earnings♦——Click this button if you would like to navigate to the employee's Job Fiscal Summary in order to verify the effect made by the adjustment
Job Rate Calendar Earnings♦——Click this button if you would like to navigate to the employee's Job Rate Calendar Summary in order to verify the effect made by the adjustment
Job Rate Fiscal Earnings♦——Click this button if you would like to navigate to the employee's Job Rate Fiscal Summary in order to verify the effect made by the adjustment
Change Deduction Earnings and/or Deduction Amounts—♦—If the adjustment entered was to Gross, then deduction earnings MUST be adjusted accordingly; the Change Payroll Deduction Earnings/Amounts process can be used for that purpose, and can be accessed readily by clicking this button
Opt. = Optional  Rec. = Recommended  Req. = Required