What This Process Does
During this step in the payroll process, a check number is assigned to each employee, who does not have a full net Direct Deposit deduction, for the selected Pay ID.
Set Check Numbers
HR → Payroll → Continue Tab → Set Check Numbers
- Review the Instructions tab.
- On the Select and Range tab, select the appropriate Pay Identification.
- Verify that the Bank Identification is correct for the selected Pay ID (Bank ID will default from the Current Payroll Values).
- Verify that the Starting Check Number is correct; if the Payroll GSV is set to Record and Default Check #, this will be the next available number for the Bank ID.
- Enter the Check Date, which represents the date the checks will be negotiable; this should be the same as the Pay Date on the Pay Master.
- Under normal circumstances, you would not range at all because you typically want to set numbers on all checks in the Pay ID; range on Personnel ID and Check Number in the event that an employee's previously-printed check had to be ruined, and a new check number has to be assigned.
- The Select Expression tab normally does not have any Select Payroll Check Expression.
- Click Set Numbers, and then Cancel.
- The Check Numbers assigned will appear on the Check Register and Payroll Register.
- If any employee on this Pay ID will have a direct deposit, click the link below for the wiki on how to Set Direct Deposit Numbers.
- If no employees will have direct deposit on this payroll, proceed to the wiki link on Check Settings → Check Numbers.