What This Process Does
During this step in the payroll process, a direct deposit number is assigned to each employee with a full net Direct Deposit deduction, which is ACH Active, for the selected Pay ID.
Set Direct Deposit Numbers
HR → Payroll → Continue Tab → Set Direct Deposit Numbers
- Review the Instructions tab.
- On the Select and Range tab, Deduction Type should be DIRECT DEPOSIT.
- Select the appropriate Pay Identification.
- Verify that the Bank Identification is correct for the selected Pay ID (Bank ID will default from the Current Payroll Values).
- Verify that the Starting DD Number is correct; you should not need to change the number that defaults because the system maintains an ongoing sequence. NOTE: If archiving Direct Deposits, it is extremely important to assign unique Direct Deposit Numbers which have not ever been used before for the selected Bank ID. If unique numbers are not used, the archive will not be associated correctly with each employee.
- Enter the Direct Deposit Date, which represents the date the direct deposits will be posted; this should be the same as the Pay Date on the Pay Master, as well as the Posting Date on the Direct Deposit ACH File (DIRDEPDSK RANGE SCREEN).
- Under normal circumstances, you would not range at all because you typically want to set numbers on all direct deposits in the Pay ID; range on Personnel ID and Direct Deposit Number in the event that a new direct deposit number has to be issued for a specific employee.
- The Select Expression tab normally contains the following Select Direct Deposit Expression: ([PAYROLL][PAYJPMS][CHECK NET]=0).
- Click Set Numbers, and then Cancel.
- The Direct Deposit Numbers assigned will appear on the Direct Deposit Register and Payroll Register.
- If any employee on this Pay ID will have a check, and you have already Set Check Numbers, click the link for the wiki on Check Settings → Check Numbers.
- If no employees will have checks on this payroll, proceed to the wiki link on Check Settings → Direct Deposit Numbers.