What This Process Does


  • Provides a way to create a Pay ID, and select jobs into it, as an alternative to Pay Jobs in Mass (Select Payroll in Mass).
  • The options that are available for selecting jobs into a Pay ID from this screen are: (1) Multiple Rates in Mass, which allows for jobs to be selected in mass and displayed on a Browse Screen, and for individual rates to be made accessible by selecting a job, and (2) Multiple Rates Per Job, which allows for one employee and job to be selected at a time, and multiple rates of pay to be immediately accessible on the screen.


Best Practices


  • If you will be selecting all jobs into the payroll via the Multiple Rates in Mass and/or Multiple Rates Per Job option(s), then to be most efficient, you should create the Pay ID from this screen.
  • No matter how (i.e., from which screen) you create a Pay ID, you can select jobs into that payroll with any combination of methods: Pay Jobs in Mass, Multiple Rates in Mass, Multiple Rates Per Job and/or Pay Individual Jobs.
  • The Multiple Rates in Mass process produces a Browse Screen that is most similar to the payroll entry method used in MBGUI. (MBGUI is a former product offered by RDA Systems).
  • It is recommended that you try all methods of selecting jobs into a payroll, and use the method(s) that you find most efficient; visibility of the different select options is controlled in the Payroll Generic Setup Variables on the Flags tab.


Create Pay Master


  1. Payroll → Start tab → Pay Jobs → Multiple Rates
  2. To initially create the Pay Master, populate the fields as described below; note that the Pay Master can alternately be created via the Pay Master / Pay ID (Pay Master Browse) or the Pay Jobs in Mass (Select Payroll in Mass) screen.


FIELDSOpt.Rec.Req.Description
Pay Identification——♦The unique identifier for the payroll; we recommend that you use the following format, in order to achieve a chronological sort order of Pay IDs: (4-digit fiscal year)(-)(2-digit fiscal month)(:)(6-digit payroll date); for example: 2012-04:042712; If you need to run multiple payrolls that have the same fiscal and payroll dates, you must differentiate them (because each Pay ID has to be unique) by adding a character at the end of the string of digits; for example: 2012-04:042712H for the Hourly payroll
Description——♦A description of the payroll, for example, APRIL 27, 2012 HOURLY PAYROLL
Start Date——♦The first day of the pay period
End Date——♦The last day of the pay period
# Days——♦This field automatically populates based on the Start and End Dates that were entered; if the number that populates in this field is incorrect, adjust the Start and/or End Date accordingly
Pay Date——♦The date that employees are to be paid; the check date
Fiscal Month——♦The month in which the payroll should be expensed
Fiscal Year——♦The year in which the payroll should be expensed
Calendar Month——♦The month in which the wages should be taxable for 941 purposes; this should be consistent with the Pay Date
Calendar Year——♦The year in which wages should be taxable for W-2 purposes
Pay Type——♦Select as appropriate for the Pay ID; this determines the deductions that will be able to compute
Bank Identification——♦Select the bank upon which checks/direct deposits in the Pay ID should be drawn
Notes Tab♦——Access the Notes tab, if desired, to enter notes regarding this Pay ID
Opt. = Optional  Rec. = Recommended  Req. = Required