What This Process Does


  • The undo process allows the user to undo incorrect vouchers beginning at the last step completed to go back and correct/change.
  • Avoids voiding checks.
  • Results in cleaner financial records.


Best Practices


  • If Vendor Withholding vouchers have not been completed and/or released to the vendor, it's recommended to undo the process if a voucher is incorrect, needs changing etc.
  • If Vendor Withholding vouchers have been completed to posting and/or released, vouchers should be voided (See Void V/W Voucher Screen wiki).
  • If the Bank ID and/or Check or EFT Date is incorrect, these two fields can be corrected as long as Update Bank Rec has not occurred (or has been undone); there would not be any need to undo the Vendor Withholding Audit Trail or Vouchers.


Undo Vendor Withholding Vouchers


  • HR → Payroll Vendor Withholding → Maintenance → Undo Vendor Withholding Vouchers
  • Should begin the undo process at the last step that was completed during the Add Vendor Withholding Vouchers process.
  • In this explanation of the undo process, the undo steps will begin at the last step in the Add Vendor Withholding Vouchers process which is Distribution.


Undo Vendor Withholding - Distribution


  • HR → Payroll Vendor Withholding → Maintenance → Undo Vendor Withholding Vouchers → Distribution
  • Must range in order to isolate correct vouchers; ranging on Distribution Date and/or Source User (if multiple users are creating vouchers) is recommended.
  • Entry Date can also be used for ranging.
  • Range on Employer Identification if applicable.
  • Range on Bank Identification if applicable.
  • Select Run/Print Report and a report will display for review, cancel report and set flags to update database or quit if incorrect.
  • Activity records are created for the appropriate cash and liability codes and amounts are written in the distributed/undistributed columns in the account master.


Undo Vendor Withholding - Update Bank Reconciliation


  • HR → Payroll Vendor Withholding → Maintenance → Undo Vendor Withholding Vouchers → Update Bank Reconciliation
  • Must range in order to isolate correct vouchers; ranging on Bank Rec Updated Date and Source User (if multiple users are creating vouchers) is recommended.
  • Entry Date can also be used for ranging.
  • Range on Employer Identification if applicable.
  • Range on Bank Identification if applicable.
  • Select Run/Print Report and a report will display for review, cancel report and set flags to update database or quit if incorrect.
  • Selected checks are marked for deletion and offsetting electronic transmittals are created in the Bank Reconciliation module.


Undo Vendor Withholding - Change Bank Check/EFT Date


  • HR → Payroll Vendor Withholding → Maintenance → Undo Vendor Withholding Vouchers → Change Bank Check/EFT Date
  • This process only requires an undo Bank Reconciliation and remove deleted records in BNKCHK.
  • The date can be changed on checks or EFTs using this process, although this can also be accomplished by re assigning check numbers.
  • If only needing to change date, undoing audit trail and vouchers is not necessary.


Undo Vendor Withholding - Change Bank ID in Vouchers


  • HR → Payroll Vendor Withholding → Maintenance → Undo Vendor Withholding Vouchers → Change Bank ID in Vouchers
  • This process only requires an undo Bank Reconciliation and remove deleted records in BNKCHK.
  • If the incorrect bank was selected on the vouchers this process can be used to change the bank ID and undoing audit trail and vouchers is not necessary.


Undo Vendor Withholding - Audit Trail


  • HR – Payroll Vendor Withholding – Maintenance – Undo Vendor Withholding Vouchers – Audit Trail
  • Entry Date can be used for ranging.
  • Range on Employer Identification if applicable.
  • Range on Bank Identification if applicable.
  • Deduction Description ID can be used if only wanting to undo the audit trail for a certain deduction and not all vouchers.
  • Select Run/Print Report and a report will display for review, cancel report and set flags to update database or quit if incorrect; this process unsets the Source User Verified Flag.
  • Vouchers that have been distributed will not be selected.
  • Login identification has to match the source user that's on the voucher.
  • Vouchers that were sent to Vendor Payments will need to be unverified from that module.


Undo Vendor Withholding - Vouchers


  • HR – Payroll Vendor Withholding – Maintenance – Undo Vendor Withholding Vouchers – Vouchers
  • Can range on Source User (if multiple users are creating vouchers).
  • Entry Date can also be used for ranging.
  • Range on Employer Identification if applicable.
  • Range on Bank Identification if applicable.
  • Deduction Description ID can be used if only wanting to undo vouchers for a certain deduction and not all vouchers.
  • Select Print Report and a report will display for review, cancel report and set flags to update database or quit if incorrect.
  • Vouchers will be marked for deletion.
  • Vouchers will not be selected if currently distributed or bank rec updated.
  • The amount on the voucher will be placed back in the Amount Withheld field on the Deduction Account and ready to be selected again.
  • This process updates the undistributed amounts for balance sheet accounts in Financial Management.