What This Process Does

  • Depending on where you are in the leave entry process, there are certain fields that can be changed and saved, sometimes the entry needs to be deleted, and sometimes the Reverse Leave Used Process is necessary.


Things to Know Before You Start 

  • Query incorrect transactions to gather leave type, personnel id, entry date, and transaction number for use on range screen for the Reverse Used Leave process
  • For the process to work, the leave update must be undone.
  • Once you complete your changes, reverse entry and/or adding new correct entry, you must set flags through the audit trail and update leave processes.
  • If AutoLeave Docked is set up, see TROUBLESHOOTING LEAVE DOCK TRANSACTIONS wiki


Reverse Leave Used Transactions -- This process creates a reversing leave used entry 

  1. Maintenance -- Undo -- Update leave
  • on range screen fill in the leave type, personnel id, transaction number and fiscal year to identify the leave transaction you need to correct
  • There is no report generated by this process, but if you query the transaction, you will note that the box next to updated is no longer checked.

2.  Maintenance -- Undo -- Reverse Used Leave

  • on range screen fill in the leave type, personnel id, transaction number and fiscal year to identify the leave transaction you need to correct
  • There is no report generated by this process, but if you query the transaction, you will find a new transaction has been entered to reverse the previous entry.


MAKING CORRECTIONS TO LEAVE ENTRIES IF NO FLAGS HAVE BEEN SET

1.  Query the incorrect transaction to be sure no flags have been set -- i.e. no boxes are checked on the bottom of the screen


2.  If any boxes are checked at the bottom of the screen, you must use the Reverse Leave Used process and re-enter the correct information


3.  If no boxes are checked, you can only change and save the following fields successfully -- Start date, End date, Amount used.  If other fields need to be changed, you can check the delete box in the top left corner and delete the entry entirely.  Then re-enter the correct transaction from scratch.