What This Process Does

  • The Job Deduction Comparison Report lists Deduction Description, Employee Name, Personnel ID, SS#, Personnel Class, and then Gross and Amount for each of the two payrolls, and the +/- Gross Difference and Deduction Difference between the two. The report will only show deductions with differences. A comparison of totals is provided at the bottom of the report.

Description

  • Recommendation - RDA recommends that you run either the Job Deduction Comparison Report or Deduction Comparison Report after running Compute Payroll. These reports are only available to Enterprise customers or with Payroll software bundle PR30. Both allow you to compare the deduction and deduction gross amounts from this payroll with another payroll of your choosing. The Job Deduction Comparison Report offers a couple things that the other doesn't: job-related range options (allowing ranges on Gross ID, Position ID, Pay Group and Work Location), and gross difference.

Job Deduction Comparison Report

  • HR → Payroll → Start tab → Deduction Comparison → Job Deductions
  • In one Pay Identification field, pull in the current Pay ID, and in the other Pay Identification field, pull in a Pay ID that you want to use as a comparison
  • In the Sort Employee By field, you can choose Personnel ID, Last Name or Social Security Number
  • You have options to Sort by Deduction Type, Sort by Who Pays, and Include Direct Deposits on the report
  • Click Select to run the report
  • Review the comparison between the two payrolls to identify any concerning differences. NOTE: The Gross totals are not meaningful, since they represent the total of all deduction gross amounts

Troubleshooting

To Correct Deductions

  • Go to Maintenance → Undo Payroll Process → Compute Payroll
  • Correct the specific deduction problem(s).
  • Compute Payroll.
  • Run the Job Deduction Comparison Report, and, Deduction Register to verify that the deductions are now correct.

To Correct Pay Amounts

  • Go to Maintenance → Undo Payroll Process → Compute Payroll
  • Also in the Undo sub-menu, undo Select Payroll → Payroll by Job Rate or Job Master.
  • Range on the employee (Personnel ID) and Job Number.
  • Go to Pay Jobs Individually, and select the Personnel ID and Job.
  • Select the applicable Rate ID (for example, Salary Adjust, Adjustment, Sick), and enter the desired amount.
  • If the salary/rate doesn't pull in, close out of the program and come back in.
  • Review the Total Select Payroll Report, and verify that the new pay amount is appearing correctly.
  • Compute Payroll.
  • Run the Job Deduction Comparison Report, and, Deduction Register to verify that the deductions are now correct.