What This Process Does

  • Running the Deduction Register is a necessary step of the payroll process when using the Compute Completed setup option, as it sets flags on the Personnel Pay Master for Compute Completed; if you try to run Make Transactions without having run the Deduction Register for all employees and set flags, you will receive a COMPUTE NOT COMPLETED error message.

Best Practice

  • Recommendation - RDA recommends that you review the details of the Deduction Register to verify that employees' deductions computed correctly for the Pay ID.

Deduction Register

  • HR → Payroll → Start tab → Deduction Registers → Deduction Register
  • RDA recommends that you run the report twice, with two different ranges:
  1. To target any deductions that may have computed with an amount of $0.00 (for example, $0.00 FEDERAL deductions may be the result of earnings being too low to compute withholding, OR, a deduction was set up incorrectly):
    • In the Pay Identification field, pull in the current Pay ID
    • You have the option to Sort by Deduction Type and/or Sort by Who Pays (employee, employer or no one)
    • Check/Select boolean, For Review Purposes, Select Zero or Less Deduction Amount
    • Click Select to run the report
    • If any deductions have a zero or negative amount, stop and investigate before proceeding
  2. Look at all deductions for all employees:
    • In the Pay Identification field, pull in the current Pay ID
    • You have the option to Sort by Deduction Type and/or Sort by Who Pays (employee, employer or no one)
    • Do not range
    • Click Select to run the report

Troubleshooting

If a deduction computed incorrectly

  • Undo the Compute by going to Maintenance -- Undo Payroll Process -- Compute Payroll
  • Make the necessary corrections to the Deduction Description or Personnel Deduction.
  • Compute Payroll.
  • Run the Deduction Register, and verify that the deduction(s) have now computed correctly.