Best Practices

  • Enterprise - For 101 customers, all jobs should have Job Accounts. Enterprise customers may use Position Accounts instead of Job Accounts, or may use both (all substitutes must have Job Accounts flagged on their Job Master when using the Employee Absentee and Substitute Management modules).
  • Recommendation - RDA recommends that the Verify for Job Accounts report be run with each payroll to ensure that all jobs have job accounts flagged and job account codes added as appropriate. This report will identify the Use Job Account setting from the Job Master, as well as indicate whether jobs have job accounts. The report is intended to catch incomplete setups that would produce errors during the Make Transactions process.

Verify for Job Accounts

  • Modules → HR → Payroll → Start tab → Verify for Job Accounts
  • There is usually no need to range, however, you can range as desired on the Range tab.

101 Customers

  • You may want to select Active Jobs True and Current Employee True, but not False.
  • Click Select to run the report.
  • Verify that Use Job Accounts has been flagged for all jobs, and that all jobs have job accounts; if “Yes”appears in the Use Job Accounts and Job Accounts columns, all the way down the report, it means all jobs have complete setups, and you can proceed to Make Transactions.

Enterprise Customers

  • Select Job Account True, but not False.
  • You also may want to select Active Jobs True and Current Employee True, but not False.
  • Click Select to run the report.
  • Verify that all the jobs appearing on the list should in fact be using job accounts, and that “Yes” appears in the Job Accounts column, meaning the accounts have been added.
  • For customers using Substitute Management, all Sub jobs (job # 90 and higher) should have Use Job Account “Yes”, but they may or may not have Job Accounts “Yes”. Sub jobs that have not yet been paid will reflect No for Job Accounts. Once these jobs have been paid, the system will automatically create the job accounts and change Job Accounts to Yes. The system creates the job accounts using the account codes that are set up on the employees for whom the subs are working, along with the subs' account code images.
  • Run the report a second time, this time selecting Job Account False, but not True.
  • Verify that there are not any jobs on this list that should have Job Accounts True.
  • If all jobs have accurate setups, you can proceed to Make Transactions.