What This Report Does

  • The purpose of this report is to ensure that multiple employees are not assigned the same check number in the payroll. This occurrence is not likely under normal circumstances, but the likelihood increases when Set Check Numbers has been run multiple times on a Pay ID.

Check Settings - Check Numbers

  • HR → Payroll → Continue Tab → Check Settings → Check Numbers
  • The current Pay ID should be in the Selected Pay Identification field.
  • Normally, no need to Range on Bank ID since all checks on the selected Pay ID should be issued from the same Bank ID.
  • Click Select to run the report, which will automatically appear on your screen.
  • If the report states, There were no check numbers assigned to multiple employees, it means each employee has been assigned a unique check number; click Cancel and proceed with the payroll.
  • If there are check numbers listed on the report, return to Set Check Numbers and reassign numbers as needed, then run this report again to make sure there are no longer check numbers assigned to more than one employee.
  • If employees will have direct deposits in this Pay ID, run the next report under Check Settings - Direct Deposit Numbers, which looks for duplicate Direct Deposit Numbers; otherwise, run the report that looks for duplicate Check Numbers across Pay IDs.