What This Process Does

  • This report lists all employees for whom a check is set to print. We recommend that you review this report to verify Check Numbers, Check Date and Number of Checks.
  • Check numbers are assigned based on the Forms Sort Type established in the Payroll Generic Setup Variables. The standard sort is Pay Location/Name. Pay Location is assigned on the Status tab of Personnel Demographics for each employee. Pay Location should be utilized as a method to group checks together that are sent to the same location or distributed in the same manner, such as mailed.

Check Register

  • HR → Payroll → Continue Tab → Registers → Check
  • The current Pay ID should be in the Pay Identification field
  • The report is sorted by Bank ID and Check Number; you can Sort by Pay Location, and/or Exclude Gross Pay from displaying, as desired. Sorting by Pay Location provides sub-totals for each location.
  • Click Select to run the report.
  • Verify Check Numbers, Check Date, employee Names and Number of Checks.
  • If numbers need to be reassigned, simply return to the Set Check Numbers process; there is not a process/method that unassigns numbers, unless the employee needs to be uncomputed, in which case previously assigned numbers can be set back to zero.
  • The Check Register can be run more than once if different sort options are desired.
  • The Check Register does not automatically get archived in the FAST electronic filing cabinet; to archive the Check Register, select AUTOARCHIVE as the Device Name on the PAYCKREG Device Window.
  • If employees have direct deposit on this payroll, run the Direct Deposit Register next; otherwise, if you approve of the data on this report, proceed to the Payroll Register; click on the applicable link(s) below.