What This Process Does

  • This report lists all employees for whom a direct deposit transmittal is set to print. We recommend that you review this report to verify Deposit Numbers, Deposit Date and Number of Dds.
  • Direct Deposit numbers are assigned based on the Forms Sort Type established in the Payroll Generic Setup Variables. The standard sort is Pay Location/Name. Pay Location is assigned on the Status tab of Personnel Demographics for each employee. Pay Location should be utilized as a method to group transmittals together that are sent to the same location or distributed in the same manner, such as mailed.

Direct Deposit Register

  • HR → Payroll → Continue Tab → Registers → Direct Deposit
  • The current Pay ID should be in the Pay Identification field.
  • The report is sorted by Bank ID and DD Number; you can Sort by Pay Location, and/or Exclude Gross Pay from displaying, as desired. Sorting by Pay Location provides sub-totals for each location.
  • Select options for Requested Printed DD and Emailed Transmittal appear at the bottom of the range screen. Organizations that e-mail Direct Deposit Transmittals should select those options based on the transmittals needed on the Register. For all Direct Deposit transmittals to be on one register, all select options should be on/true.
  • Click Select to run the report.
  • Verify Direct Deposit Numbers, Deposit Date, employee Names and Number of DDs.
  • If numbers need to be reassigned, simply return to the Set Direct Deposit Numbers process; there is not a process/method that unassigns numbers, unless the employee needs to be uncomputed, in which case previously assigned numbers can be set back to zero.
  • The Direct Deposit Register can be run more than once if different sort options are desired.
  • The Direct Deposit Register does not automatically get archived in the FAST electronic filing cabinet; to archive the Direct Deposit Register, select AUTOARCHIVE as the Device Name on the PAYDDREG Device Window.
  • If you approve of the data on the report, run the Payroll Register (refer to the link below).