What This Process Does

  • This report lists all employees in the selected Pay ID for whom a check or direct deposit transmittal will be printed or otherwise distributed to the employee. It also includes employees with zero net and employees not getting paid for whom Board Paid Benefits were entered.

Best Practice

  • Recommendation - We recommend that you review this report as one last opportunity to verify employees' gross, deduction and leave amounts before printing checks and transmittals. (Up to this point in the payroll process, the information found on the Payroll Register should have been previously verified on the Total Select Payroll Report, Deduction Register and Earned and/or Used Leave Audit Trails, respectively.)

Payroll Register

  • HR → Payroll → Continue Tab → Registers → Payroll
  • Review the Report Description tab for additional information about the register.
  • On the Select and Range tab, the current Pay ID should be in the Pay Identification field.
  • Available sort options include a Sort by Location (either Personnel or Job Location), Sort by Position, and Additional Sort By (either Employee ID, First or Last Name first).
  • Other options are to Mask Social Security Numbers, Show Location Totals and display Totals Only.
  • Range criteria is available to narrow down the group of employees needed on the register.
  • Click Select to run the report.
  • The Payroll Register can be run more than once if different sort options are desired.
  • The Payroll Register does not automatically get archived in the FAST electronic filing cabinet; to archive the Payroll Register, select AUTOARCHIVE as the Device Name on the PAYREG Device Window.
  • Verify gross, deduction and leave amounts, as well as Check/Direct Deposit Date.
  • If corrections are needed, the applicable undo processes should be performed, corrections made, then processes re-run to include the corrections.
  • If you approve of the data on the report, proceed to Print Payroll Checks.