What This Process Does

  • This process is used to print payroll checks for the selected Pay ID.

Print Payroll Checks

  • HR → Payroll → Continue Tab → Print Payroll Checks
  • The payroll check styles that display as selections (8.5x11, MBGUI, etc.) correspond to the check styles selected on the Check(s) to Display tab in the Generic Setup Variables (GSVs); if no check style is selected in the GSVs, the menu option for Print Payroll Checks will not be visible.
  • Prior to printing checks, run the Jobs w/o Check/DD Numbers report to identify any employees for whom no Check (or Transmittal) Number has been assigned; this would indicate that Set Check Numbers and/or Set Direct Deposit Numbers was not run, and it would cause no records to be selected.
  • Once the desired check style has been selected, populate the current Pay Identification in the Pay ID field (dependent on the check style, the Pay ID is located on the Select/Range tab).
  • Verify that the Bank Identification agrees with the Bank Identification on the Job Pay Master; a mismatch would result in no records being selected.
  • Under normal circumstances, to print all checks in the payroll, no other ranging is done; however, range criteria is available to specify one or multiple checks from the selected Pay ID if needed.
  • A check stub message can be added to all checks by entering it on the Message Lines; the number of lines available is dependent upon the check style in connection with the number of lines allowed in the GSVs (dependent on the style, the Message Lines are located on the Message Lines tab).
  • Click Select to print checks.
  • On the Output Device Screen, select the desired printer. Always send checks to print directly to the printer. Do not view checks on the screen via rdaout.lnx or viewpdf.lnx, then send to the printer.