What This Process Does

  • This process includes all checks and direct deposit transmittals for the selected Pay ID and updates the Bank Reconciliation module.
  • NOTE: that the Update Bank Reconciliation process is not necessary for Board Paid Benefits Only entries, since there are not any checks/direct deposits associated with Board Paid Benefits.

Update Bank Reconciliation

  • HR → Payroll → Finish Tab → Update Bank Reconciliation
  • Populate the Summarize DD Records field, as preferred, and save defaults


FIELDSOpt.Rec.Req.Description
Pay Identification——♦Select the current Pay ID
Summarize DD Records—♦—mark as True/False as preferred; to facilitate use of the Bank Rec module for reconciliation of bank statements, we recommend using this option; if this is marked as False, employee-level ETR records will create in Bank Rec
Opt. = Optional  Rec. = Recommended  Req. = Required


  • Under normal circumstances, you would run the process without ranging, in order to update Bank Rec for all employees in the Pay ID; however, range criteria is available for scenarios when you only need to update for an individual Bank ID, employee or location.
  • Click Select to run the process.
  • View/print the report.
  • Verify the data on the report; the total personnel should agree with the combined total of the check register, direct deposit register and direct draft register, if applicable.
  • Total direct deposits equal total bank accounts so for example if spouses have direct deposit in the same bank account, it would be counted as one instead of two
  • Click Cancel and then Set Flags; setting flags updates the database, and also automatically saves the report in the Payroll module's filing cabinet.
  • If you do not Set Flags, the Update Bank Reconciliation process will not be completed.
  • Click OK in the acknowledgment window.

Troubleshooting

  • If you get a No Records Selected message, it most likely means check and transmittal numbers have not been assigned for the Pay ID, or, the process was already completed for the Pay ID.