What This Process Does

  • Use to send a Mass Email to Employees that were paid in the selected Pay ID.
  • Emails can be sent to all Employees who were paid on a Pay ID or to Direct Deposit Employees ONLY.
  • Emails are sent immediately upon executing the process.

Requirements

  • Level 2 of the Archive Module (F.A.S.T.) is required to have access to Email features.
  • In order to receive Emails, Employees need to have a valid Email Address in Personnel Demographics.
  • To select the desired Pay ID, it cannot be set as Historical Only.

    NOTE: If employee is a rehire, email may have been disabled at one time and this may prevent the email from processing correctly. 
    (RDA will need to reset the email that is being Bounced/Suppression Group in Send Grid)

Email Paid Employees

1. HR → Payroll → Conclude tab → Email → Paid Employees

2. On the Select and Range Tab, Select the Pay ID that contains the Employees to be Emailed

3. Enter an Email Subject (required); this will be the Email's Subject Line

4. To send Emails to selected/specific Employees that were paid in the selected Pay ID, Range (optional) as desired

Select and Range Tab

FIELDS
Opt.
Rec.
Req.
Description
Selected Pay IdentificationChoose the Desired Pay ID in the Dropdown
Email SubjectEnter the Subject Line of the Email (required)
Range CriteriaChoose the Range Criteria (optional) based on the following options:
  • Personnel ID
  • Social Security Number
  • Name
  • Personnel Class
  • Pay Location
  • Marital Status
  • Gender
  • Birthdate
  • Employee Status
  • Last Name
  • Email Address
Select when Current Employee TrueSelect to Include CURRENT/Active Employees
Select when Current Employee FalseSelect to Include FORMER/Inactive/Terminated Employees
Select when Retirement Plan Participant TrueSelect to Include Employees who ARE Retirement Plan Participants 
(As shown on the Status Tab in Personnel Demographics)
Select when Retirement Plan Participant FalseSelect to Include Employees who ARE NOT Retirement Plan Participants 
(As shown on the Status Tab in Personnel Demographics)
Opt. = Optional  Rec. = Recommended  Req. = Required


5. On the Body of Email Tab (optional), Type the Email Message in the Body field

6. Click Email Employees (Cog) 

Troubleshooting

  • There are various reasons Employees may NOT receive Emails.
  • When sending Emails to new Employees they may need to look in their Spam folder. If they find it there, they should mark it as "Not Spam" so future Emails will go to their inbox.