What This Report Shows

  • Displays a record for each Substitute which includes Pay Identification, check/transmittal number and date, paid units and rate, total gross amount paid, work transaction starting and ending dates, and who the substitute worked for (if applicable).
  • Allows ranging on specific Pay IDs, dates or year.
  • Primary sort is by Pay Identification.
  • Recommend running for each Pay ID (ranging on Pay ID or Pay Date), with a page break on Substitute/Personnel ID, so the report can be distributed to each substitute along with their pay stub and can be uploaded to ESS for employee viewing.

Requirements

  • Existing Transactions - Substitute Work Transactions must exist in the Substitute Management module; for most organizations these transactions are entered via the Add Leave and Substitutes process (EMPALS).
  • Account Retrieval - If the GSV setting for Use Account Retrieval in Employee Absentee module is marked as True, both choices of Normal and Position could exist; If this setting is set to false then the Gather/Retrieval method is always Normal.
  • Ranging - If ranging on Gather/Retrieval Type as Position, the record will not contain an Employee ID.

Substitute Employee Paid Amounts

  • HR → Payroll → Conclude tab (from the left task bar) → Substitutes Payment Report *** OR ***
  • HR → Substitute Management → Reports → Substitute Employee Paid Amounts by Employee
FIELDSOpt.Rec.Req.Description
Page Break on Pay ID♦——Select boolean if a page break is needed between each Pay ID, when ranging to include multiple Pay IDs
Page Break on Substitute/Personnel ID♦——Required when distributing to employees: Select boolean if a page break is needed between each Substitute/Personnel ID
Sort Employee By——♦Choose sort either by Personnel ID or Last Name
User - Defined Report Title♦——Type in an optional title, otherwise default title will be used
Opt. = Optional  Rec. = Recommended  Req. = Required


  • Normally, ranging is needed; otherwise every substitute transaction in the database would be selected (which could be multiple years of data).
  • Typical ranging would be on Pay ID or Pay Date, to provide a list of all transactions per Substitute for a specific Pay Date.
  • Range on Sub Personnel ID if only wanting to include a certain substitute.
  • Leave all select options at the bottom marked as true to include all substitute transactions.
  • Click on Run Report (Process wheel).