What This Process Does

  • This process is specific to customers that use RDA's Employee Self Serve (ESS).
  • It is used to upload into ESS any changes that were made to OpenRDA job masters; this includes new jobs that were added outside the Add Personnel process, and any changes made to existing jobs.
  • This process is also required after making certain updates in the Position Masters (in addition to running the Upload Position Masters process).


Update or Create Open Self Serve Job Report

  1. Payroll → Maintenance → Open Self Serve → Upload Jobs to PIM
  2. Under normal circumstances, this process should be run without ranging, in order to capture all new jobs, and changes made to existing jobs in OpenRDA; however, range criteria is available in the event that you want to upload jobs and job changes made to specific jobs/employees.
  3. Click the Write to Database button (cog).
  4. The system will search for records that are available for upload; as a result of this search, you will either see a list of employees for whom jobs have been added or modified, or a message telling you that there are no records.
  5. A No Records error may indicate inaccurate range criteria, or that there are no pending job additions/changes.
  6. Review the report that generates.
  7. If you want to exclude an individual job addition/change from being uploaded to ESS (which would be unusual), select that record from the Browse screen, and mark Skip This Record; this will prevent the record from being included in this upload, however, it will continue to appear in future uploads unless you delete/override the OpenRDA record.
  8. Click Save to upload all non-skipped records to ESS.


FIELDSOpt.Rec.Req.Description
Primary Function♦——Use this range criteria if you want to upload changes on jobs that have a specified Primary Function in Position Masters
Personnel ID♦——Use this range criteria if you want to upload job changes for an individual Personnel ID
Name (L/L/F/M)♦——Use this range criteria if you want to upload job changes for an individual employee, based on Name
Job Number♦——Use this range criteria if you want to upload job changes for a specified Job Number(s)
Pay Group♦——Use this range criteria if you want to upload changes on jobs that have a specified Pay Group(s)
Position Identification♦——Use this range criteria if you want to upload changes on jobs that have a specified Position Identification(s)
Position Description♦——Use this range criteria if you want to upload changes on jobs that have a specified Position Description(s)
Gross Identification♦——Use this range criteria if you want to upload changes on jobs that have a specified Gross ID(s)
Start Date♦——Use this range criteria if you want to upload changes on jobs that have a specified Start Date(s)
End Date♦——Use this range criteria if you want to upload changes on jobs that have a specified Ending Date(s)
Contract Status♦——Use this range criteria if you want to upload changes on jobs that have a specified Contract Status(es)
Hire Date♦——Use this range criteria if you want to upload job changes on employees that have a specified Hire Date(s) in Personnel Demographics
Adjusted Hire Date♦——Use this range criteria if you want to upload job changes on employees that have a specified Adjusted Hire Date(s) in Personnel Demographics
Status Title♦——Use this range criteria if you want to upload job changes on employees that have a specified Status Title(s) in Personnel Demographics
Personnel Class♦——Use this range criteria if you want to upload job changes on employees that have a specified Personnel Class(es) in Personnel Demographics
Select When Active Job True♦——Flag to include jobs that are flagged as Active
Select When Active Job False♦——Flag to include jobs that are not flagged as Active
Opt. = Optional  Rec. = Recommended  Req. = Required