RDA Systems Inc

What This Process Does

• Provides a way to select jobs into a Pay ID as an alternative to Pay Individual Jobs.
• Allows for one employee and job to be selected at a time, and for multiple rates of pay to be displayed and immediately accessible on one entry screen; note that non-standard (user-defined) rates of pay will not be available via the Multiple Rates process.

Best Practice

• Any combination of methods can be used to select jobs into a Pay ID (Pay Jobs in Mass, Multiple Rates in Mass, Multiple Rates Per Job and/or Pay Individual Jobs).
• It is recommended that you try all methods of selecting jobs into a payroll, and use the method(s) that you find most efficient; visibility of the different select options is controlled in the Payroll Generic Setup Variables on the Flags tab.
• This Select process does not allow for used leave to be entered; if you want to enter used leave time inside the payroll itself, use the Pay Individual Jobs process to select those jobs into the Pay ID.

Pay Jobs in Mass

• HR → Payroll → Start Tab → Pay Jobs → Jobs in Mass

• Select Payroll Window will open automatically
  

• Populate all REQUIRED fields on the Pay Master Tab, and Recommended/Optional fields as desired, IF the Pay ID for this payroll was NOT previously created

NOTE: IF the Pay ID was already Created and Saved ~ Click on the Browse Pay ID (Magnifying Glass) immediately to the right of Pay Identification: to Choose the desired Pay ID

Pay Master Tab

• Once the SELECT PAYROLL IN MASS Pay Master Tab is populated, click Create/Save to Save the Pay ID
• To select ALL active jobs for current payable employees in to the payroll all at once, click Select, or...
• To bring a limited number of jobs into the payroll, go to the Range Criteria Tab

     Errors and Warnings Buttons

• Errors would appear here if any occurred during the Select process
• Warnings would appear here if any occurred during the Select process
• IF Errors or Warnings are received ~ Click the Print Errors Button or the Print Warnings Button 

Range Criteria Tab

• There are several Range options available, which allows selection of a limited number of Jobs into the payroll at one time, so those Jobs can be seen on their “own” screen during the payroll keying process
  • Range on one Job for one Employee, on Salaried Jobs, Hourly Jobs, Board Members, etc
  • Range multiple times in each payroll (Ex: on Salaried Jobs and then on Hourly Jobs)
  • The most common range option is Range on Pay Group ~ Many clients like to range on SALARY to SALARY, verifying and saving those pay amounts, and then on TIMESHEETS to TIMESHEETS, entering hours/units and saving them ~ To see a full list of Pay Groups that are set up for your Organization, Go to Setup → Pay Groups (RDA recommends printing this list for easy reference)
• To select ALL Active Jobs within the Range Criteria ~ Click Select

Pay Master Notes Tab

• Enter additional information about the Pay ID (optional)

Select Expression Tab

• Advanced use ONLY
• Existing expressions should NOT be Changed/Removed without direction from RDA Support Staff

Error Expression Tab

• Advanced use ONLY
• Existing expressions should NOT be Changed/Removed without direction from RDA Support Staff

Warning Expression Tab

• Advanced use ONLY
• Existing expressions should NOT be Changed/Removed without direction from RDA Support Staff

Select Payroll Browse List

• Appears when Select Button engaged for Process Exceptions
• When selecting Jobs in Mass as Process Exceptions, a list of all active jobs for Current, Payable employees will appear in the Select Payroll Browse list.
• Jobs with a SALARY Rate ID and Hourly Jobs with Default units will appear with the Check Gross populated; this is the amount that will be paid for the job; changes cannot be made to the SALARY Rate ID within this process; if a salary amount needs to be modified, enter a positive or negative amount, as applicable, on the SALARY ADJUST or ADJUSTMENTS Rate ID; amounts entered on the SALARY ADJUST Rate ID will be annualized and taxed like the employee's per-payroll salary; amounts entered on the ADJUSTMENTS Rate ID will be considered one-time payments and taxed accordingly (minimally).
• Jobs with a Check Gross that should NOT be paid at all can be selected and skipped by turning on Skip this Record in the top left corner; jobs with a $0.00 Check Gross will not be paid, and do not need the Skip this Record set to true.
• Other jobs with rates that are set to allow a zero gross will appear with the Unit Rate set on the job or Gross Rate, but with a Check Gross of $0.00; to pay these unit based jobs, select them and enter the Current Units; this will populate the Check Gross; units entered on the HOURLY UNIT, DAILY UNIT, OVERTIME BASE or OVERTIME-ABOVE Rate IDs will be taxed according to the Number of Pays assigned to the job; units entered on the ADJUSTMENTS Rate ID will be considered one-time payments and taxed accordingly (minimally); OVERTIME-ABOVE units are considered to be “true” overtime (> 40 hours/work week), paid at time-and-a-half, and may require an adjustment to the Unit Rate.
• Once all jobs on the Browse List are correct, with units entered and/or adjustments made, click the Save/Continue button to save those jobs in the payroll; you will be returned to the Range Criteria tab for Select Payroll in Mass, where you can enter your next range or Cancel to complete your select.
  CAUTION: IF the Select Payroll Browse List is canceled by selecting the Cancel button, a message will appear to confirm the Abort of the process; if Abort is selected, no entries will be included in the payroll. To Save instead of aborting, click Cancel and then Save/Continue.
• IF your setup includes an Audit Trail, it must be Printed or Reviewed on the screen, then Set Flags to verify the records.

NOTE: RDA recommends that once you are finished with your job selection process, you review the Jobs Not Paid, Gross Comparison (available to Enterprise customers or with an add-on bundle) and Total Select Payroll Reports to verify that you have paid all employees as intended.