What This Process Does
- Corrects the Bank ID on Vendor Withholding vouchers when the wrong Bank ID was chosen in Add V/W Vouchers in Mass or Individual.
- Although this process is listed in the Undo Vendor Withholding sub-menu, it only needs to be done in the case of the scenario above.
- It is necessary to run this process when an error is received during the Set Check/Set EFT Numbers process, due to the fact that the Bank ID selected in either of those processes does not match the Bank ID selected in Add V/W Vouchers.
Best Practices
- Bank Rec Updated must be false (not completed).
- A default Bank ID can be set for Vendor Withholding Vouchers in the Payroll, Generic Setup Variables, on the V/W tab. TheBank ID must be entered exactly as it is setup in the Bank Reconciliation module.
- Undo Processes must begin from the last process completed, and move up through the Undo Vendor Withholding Vouchers menu until the last process needed for the correction is completed; click the link at the bottom of this page to access the Undo Vendor Withholding Guidelines.
- This process cannot be used to change the Bank ID on vouchers which were added individually and sent to Vendor Payments.
Change Bank ID in V/W Vouchers
1. Payroll Vendor Withholding → Maintenance → Undo Vendor Withholding Vouchers → Change Bank ID in Vouchers
2. Select the correct Bank ID for the vouchers.
3. Range if needed, to change the Bank ID on specific vouchers and not all vouchers which have not yet been updated to Bank Rec.
4. Click Select (cog).
NOTE: If a No Records error is received, run Undo Update Bank Reconciliation, and try again.
| FIELDS | Opt. | Rec. | Req. | Description |
|---|---|---|---|---|
| Change to Bank ID | — | — | ♦ | Select the Pay ID from which the original check was issued; if the Pay ID is not available in this drop-down list, then you must go to the Pay Master, and unset the Historical Only flag |
| Range on Deduction Description ID | ♦ | — | — | Enter the Personnel ID of the employee whose check was lost or destroyed |
| Range on Fiscal Year | ♦ | — | — | Enter the Check Number of the check that was lost or destroyed |
| Range on Transaction Number | ♦ | — | — | Enter the desired check number for the reissued check; this can be either a manual check or a system-generated check |
| Range on Bank Identification | ♦ | — | — | Enter the desired check date for the reissued check; it can be today or any day of your choosing |
| Range on Entry Date | ♦ | — | — | Select the Pay ID from which the original check was issued; if the Pay ID is not available in this drop-down list, then you must go to the Pay Master, and unset the Historical Only flag |
| Range on Source User | ♦ | — | — | Enter the Personnel ID of the employee whose check was lost or destroyed |
| Select When Electronic Transfer False | — | ♦ | — | Flag to include vouchers that were NOT electronic vouchers (Ex: vouchers that were checks) |
| Select When Electronic Transfer True | — | ♦ | — | Flag to include electronic vouchers (Ex: vouchers that were NOT checks) |
| Opt. = Optional Rec. = Recommended Req. = Required | ||||