What This Process Does
- When the Vendor Withholding Distribution process has been run, this Undo step is necessary when the fiscal period, amount, or Debit/Credit Code on a voucher needs to be changed; it is also necessary when using the Affect Date SW Bundle, and the Check/Electronic Date is incorrect.
- Creates activity records for the appropriate cash and liability codes, and writes amounts to the Distributed/Undistributed columns in the account master.
Best Practices
- In order for vouchers to be selected, Distributed must be true.
- Undo processes must begin with the last process completed, and move up through the Undo Vendor Withholding menu until the last process needed for the correction is completed.
Undo Vendor Withholding Distribution
1. Payroll Vendor Withholding → Maintenance → Undo Vendor Withholding Vouchers → Distribution
2. Range as appropriate, based on the voucher(s) for which you want to undo the Distribution.
3. Click Run/Print Report (the cog button); review the report for accuracy.
4. Click Cancel.
NOTE: If a No Records Error is received, it may be due to inaccurate Range or Select criteria, or an indication that the Distributed flag is already false on the vouchers.
5. If the report accurately reflects the vouchers you want to un-Distribute, click Set Flags; if the report is incorrect/incomplete, click Quit.
| FIELDS | Opt. | Rec. | Req. | Description |
|---|---|---|---|---|
| Comments | ♦ | — | — | N/A |
| Bank Identification | ♦ | — | — | Use this range criteria if you want to undo undo Update Bank Rec for vouchers that were added with a specified Bank ID |
| Source User | — | ♦ | — | Recommended (if multiple users are creating vouchers) |
| Deduction Description ID | ♦ | — | — | Use this range criteria if you want to undo a Distribution for a specific deduction, and not all vouchers |
| Fiscal Year | ♦ | — | — | Use this range criteria if you want to undo undo a Distribution for vouchers with a specified Fiscal Year |
| Fiscal Month | ♦ | — | — | Use this range criteria if you want to undo undo a Distribution for vouchers with a specified Fiscal Month |
| Entry Date | ♦ | — | — | Use this range criteria if you want to undo a Distribution that was run on a specific date |
| Distributed By | ♦ | — | — | Use this range criteria if you want to undo a Distribution that was run by a specific user |
| Distributed Date | — | ♦ | — | Recommended; use this range criteria if you want to undo a Distribution that was run on a specified date |
| Employer Identification | ♦ | — | — | Use this range criteria if you want to undo the Distribution on vouchers with a specified Employer ID |
| Vendor Identification | ♦ | — | — | Use this range criteria if you want to undo the audit trail on vouchers for a specific vendor |
| Transaction Number | ♦ | — | — | Use this range criteria if the Distribution for only one Transaction Number, or a range of sequential numbers, needs to be undone |
| Check/EFT number | ♦ | — | — | Use this range criteria if the Distribution for only one Check/EFT Number, or a range of sequential numbers, needs to be undone |
| Check/EFT Date | ♦ | — | — | Use this range criteria if you want to undo the Distribution for vouchers with a specified Check/Electronic Check Date |
| Select When Electronic Transfer (Deduction) False | ♦ | — | — | Flag to include vouchers for Deduction Descriptions for which Electronic Transfer is not flagged (on the Flags tab) |
| Select When Electronic Transfer (Deduction) True | ♦ | — | — | Flag to include vouchers for Deduction Descriptions for which Electronic Transfer is flagged (on the Flags tab) |
| Select When Electronic Transfer (Voucher) False | ♦ | — | — | Flag to include vouchers that were not electronic vouchers |
| Select When Electronic Transfer (Voucher) True | ♦ | — | — | Flag to include electronic vouchers (i.e., those vouchers that were not checks) |
| Select When Bank Rec Updated False | ♦ | — | — | Flag to include vouchers that have not been Bank Rec Updated |
| Select When Bank Rec Updated True | ♦ | — | — | Flag to include vouchers that have been Bank Rec Updated |
| Opt. = Optional Rec. = Recommended Req. = Required | ||||