What This Process Does

  • Changes the fiscal month in undistributed Vendor Withholding vouchers.

Best Practices

  • In order for a voucher to be selected, Distributed must be false.
  • Undo processes must begin with the last process completed, and move up through the Undo Vendor Withholding menu until the last process needed for the correction is completed; click the link at the bottom of this page to access the Undo Vendor Withholding Guidelines.
  • It is not necessary to undo either Update Bank Reconciliation or the Audit Trail in order to change the fiscal month.
  • If Check/EFT Numbers have been assigned, the new Fiscal Month should follow the month on the Check/EFT Dates; if it does not, the following error will display on the report: "STOP! THE FISCAL MONTH FOR VENDOR WITHHOLDING VOUCHERS SHOULD ALWAYS FOLLOW THE CHECK/EFT DATES."

Change Fiscal Month in V/W Vouchers

1. Payroll Vendor Withholding → Maintenance → Undo Vendor Withholding Vouchers → Change Fiscal Month in Vouchers

2. Enter the Fiscal Year of the voucher(s) that need the Fiscal Month changed.

Important Note: all undistributed vouchers with that Fiscal Year will be included in this process, unless further range criteria is used.

3. In the Change to Fiscal Month field, select the correct Fiscal Month for the vouchers (Ex: what you want the month changed to).

4. Range as appropriate to change the Fiscal Month on only the intended voucher(s).

5. Click Select (the cog button).

NOTE: If a No Records error is received, it may be due to inaccurate range criteria, or it may be an indication that the Distributed flag is true on the vouchers; if the Distributed flag is true, then you need to run the Undo Vendor Withholding Distribution.

6. Review the report for accuracy, and then click Cancel.

7. If the report is accurate, click Set Flags; if the report is incorrect/incomplete, click Quit.

FIELDSOpt.Rec.Req.Description
Selected Fiscal Year——♦Enter the Fiscal Year of the voucher(s) that need the Fiscal Month changed 
Change to Fiscal Month——♦Select the CORRECT Fiscal Month for the voucher(s) [changing to]
Deduction Description ID♦——Use this range criteria to change the fiscal month on vouchers for a specific deduction
Transaction Number♦——Use this range criteria to change the fiscal month on an individual voucher by ranging on the Transaction Number
Fiscal Month♦——Use this range criteria to change the fiscal month on vouchers that currently have a specific Fiscal Month
Entry Date♦——Use this range criteria to change the fiscal month on vouchers that were added on a specific date
Source User♦——Use this range criteria if multiple users are creating vouchers
Check/EFT Date♦——Use this range criteria to change the fiscal month on vouchers that have a specific Check/EFT Date
Check/EFT Number♦——Use this range criteria to change the fiscal month on vouchers with specified Check/EFT Number(s)
Bank Identification♦——Use this range criteria to change the fiscal month on vouchers that were added with a specified Bank ID
Select When Electronic Transfer False♦——Flag to include vouchers that were NOT electronic vouchers (Ex: vouchers that were checks)
Select When Electronic Transfer True♦——Flag to include electronic vouchers (Ex: vouchers that were not checks)
Opt. = Optional  Rec. = Recommended  Req. = Required