What This Process Does

  • This process should not be confused with the Change Payroll Deduction Earnings/Amounts process.
  • It is used to correct gross and/or units that were incorrect on payrolls done in the past.
  • It updates gross and/or units for the specified Calendar and Fiscal period, affecting Personnel and Job Calendar Year and Fiscal Year totals.
  • It does NOT update deduction gross or amounts; to update deduction gross (and amounts, as necessary), use the Change Payroll Deduction Earnings/Amounts process, also under Maintenance → Adjustments.


Change Payroll Earnings Amounts

  1. HR → Payroll → Maintenance → Adjustments → Change Payroll Earnings Amounts
  2. Select the applicable Personnel ID, Job Number, Rate Identification, Calendar and Fiscal periods.
  3. Once the Calendar and Fiscal Year fields are populated, the employee's Calendar and Fiscal Year Personnel, Job and Job Rate totals (prior to adjustments) will display for informational purposes.
  4. Enter the applicable change in the Gross and/or Units columns, directly under the "Adjustment" heading.
  5. Click Save; and review the saved entry that displays at the top of the screen; NOTE that no report will generate.
  6. To see the effect made by the adjustment to the employee's YTD/FTD earnings, click the various Earnings buttons at the bottom of the screen; a description of each button is provided below.
  7. Click Cancel.
  8. If the adjustment was to Gross, then deduction earnings MUST be adjusted accordingly; the Change Payroll Deduction Earnings/Amounts process can be used for that purpose, and can be accessed readily by clicking the Change Deduction Earnings and/or Deduction Amounts button at the bottom of the screen.


FIELDSOpt.Rec.Req.Description
Personnel ID——♦Select the applicable employee
Job Number——♦Select the job to which the adjustment should be applied
Rate Identification——♦Select the rate to which the adjustment should be applied
Calendar Year——♦Enter the Calendar Year to which the adjustment should be applied
Calendar Month——♦Select the Calendar Month to which the adjustment should be applied
Fiscal Year——♦Enter the Fiscal Year to which the adjustment should be applied
Fiscal Month——♦Select the Fiscal Month to which the adjustment should be applied
Calendar Year Personnel Totals♦——Once an entry is made in the Calendar Year field, the employee's total gross for that calendar year will display here
Calendar Year Job Totals♦——Once an entry is made in the Calendar Year field, the gross pay for the selected job and calendar year will display here
Calendar Year Job Rate Totals♦——Once an entry is made in the Calendar Year field, the gross pay for the selected job, rate and calendar year will display here
Fiscal Year Personnel Totals♦——Once an entry is made in the Fiscal Year field, the employee's total gross for that fiscal year will display here
Fiscal Year Job Totals♦——Once an entry is made in the Fiscal Year field, the gross pay for the selected job and fiscal year will display here
Fiscal Year Job Rate Totals♦——Once an entry is made in the Fiscal Year field, the gross pay for the selected job, rate and fiscal year will display here
Personnel Calendar Earnings♦——Click this button if you would like to navigate to the employee's Personnel Calendar Summary in order to verify the effect made by the adjustment
Personnel Fiscal Earnings♦——Click this button if you would like to navigate to the employee's Personnel Fiscal Summary in order to verify the effect made by the adjustment
Job Calendar Earnings♦——Click this button if you would like to navigate to the employee's Job Calendar Summary in order to verify the effect made by the adjustment
Job Fiscal Earnings♦——Click this button if you would like to navigate to the employee's Job Fiscal Summary in order to verify the effect made by the adjustment
Job Rate Calendar Earnings♦——Click this button if you would like to navigate to the employee's Job Rate Calendar Summary in order to verify the effect made by the adjustment
Job Rate Fiscal Earnings♦——Click this button if you would like to navigate to the employee's Job Rate Fiscal Summary in order to verify the effect made by the adjustment
Change Deduction Earnings and/or Deduction Amounts—♦—If the adjustment entered was to Gross, then deduction earnings MUST be adjusted accordingly; the Change Payroll Deduction Earnings/Amounts process can be used for that purpose, and can be accessed readily by clicking this button
Opt. = Optional  Rec. = Recommended  Req. = Required