What This Process Does

  • Establishes life insurance salary or retirement salary in the payroll job masters.
  • The process looks at the Misc Salary Amount on the Job to populate retirement or life insurance salary fields.


Best Practices

  • The Set Life Insurance or Retirement Salary process is the recommended way to set salaries in mass for these fields (menu label = Set Life Insurance Salary or Retirement Salary in PAYJMST for the process outlined in this wiki; other processes are available if needed).
  • NOTE: Customers using the payroll portion of the Budget Preparation module will not need to use this process for setting the Retirement Salary, since that field is updated when the Update Payroll Jobs process is run from the Budget Prep module.
  • Always review the Life Insurance and/or Retirement salaries for accuracy after this process is completed; depending on your organization's set up, some salaries may have to be set manually in the job master.
  • This process covered in this wiki cannot be used for Customers that use Salary Matrices.
  • Use of these fields is determined in the Payroll Generic Setup Variables (Use Life Insurance Salary and/or Use Retirement Salary).
  • For Virginia customers, the Life Insurance Salary is used in connection with our standard deductions for VRS Optional Life for employee and spouse coverage.
  • Use of the Retirement Salary field is recommended for all Virginia customers and other customers whose retirement contributions are based on a fixed salary amount. The retirement deductions which should look at this field must have a Compute Type of Percentage of Retirement Salary.


Set Life Insurance Salary or Retirement Salary in PAYJMST

  • Entry of fiscal or calendar year allows year to date amounts from those years to be used in the Custom Expression if an expression is needed.
  • For Virginia customers, Life Insurance Salary should be re established in line with the elected VRS Common Date.
  • Retirement Salary is applicable when there are deductions that use Retirement Salary when computing.
  • If unique Gross IDs exist for jobs that should be included in this process, such as VRS jobs, range on those Gross IDs (e.g., VRS to VRS~).
  • Unit based jobs must have hours per day and contract days set up in order for the hourly amount to be annualized.
  • Once report is selected, a print out is provided and setting flags will update the payroll Job Masters.


FIELDSOpt.Rec.Req.Description
Set Which Amount——♦Use drop down to choose Life Insurance Salary or Retirement Salary which you want to set
Include Supplements——♦If Supplements should be included in the calculation for the annual salary, boolean should be set to True; this applies only to the Job Master supplements, Supplement 01 through 05
Fiscal Year——♦Allows year to date amounts from fiscal year entered to calculate annual Life or Retirement salary
Calendar Year——♦Allows year to date amounts from calendar year entered to calculate annual Life or Retirement salary
Range on Rate ID——♦Range on Rate ID of SALARY to SALARY if employees are being paid other rates that should not be included in setting Retirement or Life Insurance Salary
Range on Gross ID——♦If unique Gross IDs exist for jobs that should be included in this process, such as VRS jobs, range on those Gross IDs (e.g., VRS to VRS~)
Opt. = Optional  Rec. = Recommended  Req. = Required