What This Process Does

  • Allows the user to set or unset the Group Health Insurance fields and booleans, located in Personnel Demographics, on the Benefits Tab, in mass


Requirements

  • Employees must have a Current Employee status.
  • Employees must have a job flagged as Active.


Set Group Health Insurance Eligible Using Employment Type

  1. HR → Payroll → Maintenance → Set, Change or Clear → Set ACA Using Employment Type
  2. To set fields in Personnel Demographics, the first check box must be set to true (checked) and the corresponding Default box must be set to true (checked).
  3. To unset fields in Personnel Demographics, the first check box must be set to true (checked) and the corresponding Default box must be set to false (unchecked).
  4. A process exception report is provided, and should be reviewed before clicking Save to update the database.
  5. There is no undo process, so please range carefully


Set Resources Tab

FIELDSOpt.Rec.Req.Description
Set Group Health Insurance Eligible——♦Required to set as true (checked), to set or unset the Group Health Insurance Eligible box in Personnel Demographics
Default Group Health Insurance Eligible——♦Required to set as true (checked) or false (unchecked) if Set Group Health Insurance Eligible box is checked; either sets or un-sets the Group Health Insurance Eligible box in Personnel Demographics
Set Group Health Insurance Participating——♦Required to set as true (checked), to set or unset the Group Health Insurance Participating check box in Personnel Demographics
Default Group Health Insurance Particiating——♦Required to set as true (checked) or false (unchecked) if Set Group Health Insurance Participating box is checked; either sets or un-sets the Group Health Insurance Participating box in Personnel Demographics
Set Group Health Insurance Coverage Code——♦Required to set as true (checked) to set Group Health Insurance Coverage Code in Personnel Demographics
Default Group Health Insurance Coverage Code——♦Required to select Coverage Code (code descriptions available on form 1095-C) if Set Group Health Insurance Coverage Code box is checked; sets the Coverage Code in Personnel Demographics
Set Group Health Insurance Eligible Date——♦Required to set as true (checked) to set Group Health Insurance Eligible Date in Personnel Demographics
Default Group Health Insurance Eligible Date Type——♦Required to set Eligible Date Type if Set Group Health Insurance Eligible Date is checked; sets the Group Health Insurance Eligibility Date in Personnel Demographics
Set Group Health Insurance Termination Date——♦Required to set as true (checked) to set Group Health Insurance Termination Date in Personnel Demographics
Default Group Health Insurance Termination Date Type——♦Required to set Termination Date Type if Set Group Health Insurance Termination Date is checked; sets the Group Health Insurance Termination Date in Personnel Demographics
Opt. = Optional  Rec. = Recommended  Req. = Required


  • Ranging options are available on the Range Tab, and can be used to select specific groups of employees; note that it is possible to range on those employees that have certain Group Health booleans (boxes) already set in Personnel Demographics.
  • The Select Tab offers other options to select specific groups of employees.


Adding Additional Coverage Codes in Mass with Codes Already Set:


  • To avoid overriding codes that have been previously populated on employees in Personnel Demographics, do the following:
    • On the Range tab, check the range for GHI Coverage Code, and leave the FROM and TO fields blank.
    • Complete any other necessary ranging to choose the group that should receive that code.
    • Once all ranging is complete, click on Select.
    • The Coverage Code will only be added to those employees that had “NA” in the Coverage Code field.