What This Process Does

  • Assigns a new Pay Group, in the Job Masters, to multiple employees/jobs in mass.
  • The new Pay Group must already exist in Payroll → Setup → Pay Groups
  • Only available to Enterprise customers and those with PR12 bundle (Change Pay Group); without this bundle, the only option is to access each employee job master and change individually.


Change Pay Group

  1. Payroll → Setup → Pay Groups → Change Pay Groups
  2. Select the correct Pay Group for the selected jobs in the New Pay Group field.
  3. Range on the applicable jobs as needed; it is important to range on Pay Group, or, one or more of the additional range criteria to isolate the jobs to be changed; if no ranges are entered, then all jobs will be changed to the new Pay Group.
  4. Click Write to Database (cog).
  5. No report will generate; the job masters will be updated immediately with the new pay group.
  6. If a No Records error is received, it is due to inaccurate or invalid range criteria.
  7. Once the process has completed, suggest performing a query on Job Masters to verify the jobs have been changed to the new pay group as desired.


FIELDSOpt.Rec.Req.Description
New Pay Group——♦Enter the correct Pay Group for the specified jobs
Range on Pay Group—♦—It is recommended to range on the Pay Group(s) that is currently assigned to the group of jobs you want to change
Range on Job Number♦——Use this range criteria, if you want to limit the Pay Group change to jobs with a specified Job Number
Range on Position ID—♦—Use this range criteria, if you want to limit the Pay Group change to jobs with a specified Position ID
Range on Gross ID—♦—Use this range criteria, if you want to limit the Pay Group change to jobs with a specified Gross ID
Range on Pay Location ID♦——Use this range criteria, if you want to limit the Pay Group change to jobs with a specified Location ID
Opt. = Optional  Rec. = Recommended  Req. = Required