Main Page → Leave Management → Documentation → Maintenance → Purge ESS Leave Transactions


Contents

 
  • 1 What This Process Does
  • 2 Purge ESS Leave Transactions



What This Process Does


  • This process is specific to customers that use RDA's Employee Self Serve (ESS).
  • It is used to purge (delete) employee Leave Transactions from ESS, without affecting their OpenRDA Leave Transactions.
  • As a result of this process, transactions associated with the specified Leave ID(s) will no longer display in ESS; instead, when the employee selects the Leave ID(s) from his/her Leave Home screen, the following message will display: “No transaction(s) available”.


Purge ESS Leave Transactions


  1. Leave Management → Maintenance → Open Self Serve → Purge ESS Leave → Leave Transactions
  2. Range carefully to purge only the appropriate Leave Transaction(s); normally, a range on Personnel ID and/or Leave ID is used.
  3. Click the Write to Database button (cog).
  4. The system will purge automatically; no report will generate, and flags do not have to be set.
  5. A No Records error would indicate inaccurate Range or Select criteria.


FIELDSOpt.Rec.Req.Description
Transaction Type♦——Use this range criteria if you want to purge (delete) Leave Transactions with a specific Transaction Type; options are Earnings or Used
Leave ID—♦—Recommended; use this range criteria if you want to purge (delete) Leave Transactions for a specific Leave Description ID
Personnel ID—♦—Recommended; use this range criteria if you want to purge (delete) Leave Transactions for an individual employee, by ranging on Personnel ID
Job Number♦——Use this range criteria if you want to purge (delete) Leave Transactions for a specific Job Number
Transaction Number♦——Use this range criteria if you want to purge (delete) a Leave Transaction with a specific Transaction Number
Entry Date♦——Use this range criteria if you want to purge (delete) Leave Transactions with a specific Entry Date
Entry Time♦——Use this range criteria if you want to purge (delete) Leave Transactions with a specific Entry Time
Fiscal Year♦——Use this range criteria if you want to purge (delete) Leave Transactions from a specific Fiscal Year
Source User♦——Use this range criteria if you want to purge (delete) Leave Transactions entered by a specific Source User
Amount♦——Use this range criteria if you want to purge (delete) Leave Transactions with a specific Amount
Starting Date♦——Use this range criteria if you want to purge (delete) Leave Transactions with a specific Starting Date
Ending Date♦——Use this range criteria if you want to purge (delete) Leave Transactions with a specific Ending Date
Description♦——Use this range criteria if you want to purge (delete) Leave Transactions with a specific Description
Select When Active Leave False♦——Flag to include Leave Descriptions that do not have Active Leave flagged
Select When Active Leave True♦——Flag to include Leave Descriptions that have Active Leave flagged
Select When Disable to Request False♦——Flag to include Leave Descriptions that do not have Disable ESS Leave Request flagged
Select When Disable to Request True♦——Flag to include Leave Descriptions that have Disable ESS Leave Request flagged
Select When Not on Stub False♦——Flag to include Leave Descriptions that do not have Not on Pay Stub flagged
Select When Not on Stub True♦——Flag to include Leave Descriptions that do have Not on Pay Stub flagged
Select When Allow Neg Balances False♦——Flag to include Leave Descriptions that do not have Allow Negative Balances flagged
Select When Allow Neg Balances True♦——Flag to include Leave Descriptions that do have Allow Negative Balances flagged
Select When Current Employee False♦——Flag to include employees that do not have Current Employee flagged
Select When Current Employee True♦——Flag to include employees that do have Current Employee flagged
Select When Updated False♦——Flag to include Leave Transactions that have not been Updated
Select When Updated True♦——Flag to include Leave Transactions that have been Updated
Select When Source User Verified False♦——Flag to include Leave Transactions that have not been Source User Verified
Select When Source User Verified True♦——Flag to include Leave Transactions that have been Source User Verified
Dock Completed False♦——Flag to include Leave Transactions that do not have Dock Completed flagged
Dock Completed True♦——Flag to include Leave Transactions that do have Dock Completed flagged
Dock Computed False♦——Flag to include Leave Transactions that have not had Dock Computed
Dock Computed True♦——Flag to include Leave Transactions that have had Dock Computed
Liability Applied False♦——Flag to include Leave Transactions that have not had Liability Applied (i.e., the Liability Applied boolean is not flagged)
Liability Applied True♦——Flag to include Leave Transactions that have had Liability Applied (i.e., the Liability Applied boolean is not flagged)
Opt. = Optional  Rec. = Recommended  Req. = Required