Change Leave ID : RDA Systems Inc

Main Page → Leave Management → Documentation → Maintenance → Change Leave ID

What This Process Does

Creates a new Leave Identification, and replaces an existing Leave Identification.
Looks throughout the entire database for the current Leave ID (FROM), and changes it to the new Leave ID (TO).
All occurrences of the current Leave ID are marked as deleted, and identical records are created for the new Leave ID.
Only available to Enterprise customers and those with LV12 bundle (Change Leave Identifications); without this bundle, the only option is to create a new Leave ID, assign to employees, and inactivate the original Leave ID.

The Change Leave IDs process does not merge two Leave IDs together; therefore, you should NOT create a new Leave ID with the new ID prior to running this process.
Look at existing Leave IDs (under Setup → Leave Descriptions), selecting Active True and False, to make sure the new ID does not already exist.
Due to the fact that the records associated with the current (soon to be former) Leave ID will be marked as deleted, it is CRITICAL that those deleted records be removed from the database BEFORE the Change Leave IDs process is run because if the process is run using a deleted Leave ID in the FROM or TO field, then all records will be marked as deleted, and it is difficult, if not impossible, to undelete those records (* see below for the specific files).
It is recommended that Remove Deleted Records be run again AFTER the Change Leave IDs process has been run, once it has been verified that the change was successful.

System Administration → Database/Transaction Processing → Maintenance tab → Remove Deleted Records
Once Remove Deleted Records is accessed, you will see a Library List, which contains each OpenRDA module, and a File list, which contains files in each module.
Referring to the LIBRARY/FILE list below*, highlight the appropriate module from the Library List, and then highlight the file from which deleted records need to be removed, and click the cog (Select).
Continue with this process, highlighting each subsequent module/file, and clicking the cog, until all files in the list below have been selected; at a minimum, Remove Deleted Records must be run for all of these files; if desired, it can be run for all files in the Leave Management, Position Tracking and Employee Absence modules.
When files contain a lot of records, such as LVETRAN, the process may take several seconds, and you will not be able to select the next file until the process is complete.
Records that have been deleted via any manner will also be removed when the Remove Deleted Records process is run.

Library	File
LVEMGT	LVEDOCK, LVEDSC, LVEJOB, LVELTRN, LVEMSTR, LVETRAN
POSTRK	POSLVE
EMPABS	EMPABTR

Once deleted records have been removed, confirmation must be provided to RDA indicating that you queried the Leave Descriptions, and the ID did not exist, and that you have removed deleted records from the above files.
RDA will then provide you with the access code (valid for one day only) you will need to be able to run the Change Leave IDs process.

HR → Leave Management → Maintenance → Change/Set → Change Leave IDs
While the process is running, users should not run any other Leave Management processes.
The process may take a while depending on the number of records in the Leave Management, Position Tracking and Employee Absence modules.
Enter the Access Code (Dev_License) on the first screen, then select Continue.
Enter the existing Leave ID in the Simple From field.
Enter the desired, new Leave ID in the Simple To field.

FIELDS	Opt.	Rec.	Req.	Description
Simple From	—	—	♦	Enter the current Leave ID (what you want it changed FROM)
Simple To	—	—	♦	Enter the new Leave ID (what you want it changed TO)
Opt. = Optional Rec. = Recommended Req. = Required

Click the Effect Change button.
Once you start the process, do not start another occurrence of the process (do not click the Effect Change button a second time).
Do NOT run this process more than once with the same Leave ID in the From or To fields.

Access Leave Descriptions to confirm that the new ID has been created.
It is recommended that Remove Deleted Records be run again AFTER the Change Leave IDs process has been run, once it has been verified that the change was successful.