What This Process Does

  • This report produces a file that can be submitted via the internet to the RIR system.
  • Files can contain either ERS (regular positions) or PFRS (Police and Firefighters).

Requirements

  • Separate files are required for ERS (Regular employees) and PFRS (Police Officers and Firefighters).
  • Deduction Description IDs for the PFRS plan must begin with PFRS.
  • The ERS file will be named NYSRETG and the PFRS file will be named NYSRETGPFRS.
  • The report uses the Job Deduction Calendar file (PAYJDCM).
  • For records to be selected the following must be true:
    • Deduction Type must be 414H or must contain RETIREMENT.
    • Deduction Description Identification must contain TIER.
    • Earnings for the selected month cannot be zero (0).
    • Employee's registration number must be in the Case/Account number field on the employee's deduction master.
  • Only base pay rates are included in the file.

New York State and Local Retirement System Internet Reporting

  • HR → Payroll → Other → New York Reports → New York Retirement Report (Government)
  • Select (Mark as True) boolean for Police Officers (PFRS) Report if creating PFRS report, or uncheck (Mark as false) if creating ERS report.


FIELDSOpt.Rec.Req.Description
Which——♦Use default, Process Exceptions to view list before setting flags
Calendar Year——♦Enter the reporting calendar year
Calendar Month——♦Enter the reporting calendar month
Location Code——♦Enter location code provided by NY Retirement (must be 5 characters)
Report Code——♦Enter report code provided by NY Retirement (must be 3 characters)
Reporting Code——♦Enter the date the report is being submitted
Default Days of Service——♦This default is used for Salaried employees; Hourly employees' hours are tracked according to the Hours Per Day field in the Job Master and uses that field to calculate MTD hours to get days of service
Opt. = Optional  Rec. = Recommended  Req. = Required


  • Ranging is not necessary, unless only certain employees or deductions should be included in the report.
  • Click on Select and view exceptions list.
  • If needed, highlight record and click on Select to view or edit; note that if information is not correct, it is recommended for changes to be made via the appropriate payroll process (Please contact RDA support if assistance needed).
  • If changes are made, click the Save button on the NYSRETG Maintain Screen.
  • Once all edits and viewing are done, click on Continue; view and/or print the Retirement Hard Copy Register report.
  • Cancelling out of the view or printing the report will result in display of the DOS copy window which includes the file name of the report (NYSRETG or NYSRETGPFRS).
  • Click on globe to access the internet to submit file directly from OpenRDA.
  • File is saved in the rda/xpert directory to submit directly on the website, or use coreftp to move the file to a local directory for submission.
  • An E-Document is also created with the description of NY State Retirement Diskette (Gov't).