RDA Systems Inc

What This Process Does

• Creates tab-delimited file for uploading Workers' Comp information to the Workforce Safety & Insurance (WSI) website.
• The report will be named  as the WC account name plus date run with an extension of .csv (e.g. 9999_07-31-2026.csv).
• The report will be created in E-Documents with a description of North Dakota Worker's Comp Report, and the csv file with a description of North Dakota Worker's Comp tab-delimited File.
• Uses Fiscal Year Reporting which means 1st Quarter is July - September, 2nd Quarter is October - December, etc.

Best Practices

• The appropriate WC Code must be assigned to each Position; to update the WC Code on a Position, access Setup → Job Positions → Position Masters
• Positions are assigned to each employee on their Job Master(s).
• Positions without a WC Code will not be selected into this report.
• To report only Gross Wages, but display taxable earnings and gross wages on the report, enter the taxable earnings limit for the fiscal year.
• If you receive a file format error message when uploading the file, cancel and save the file as an Excel file or Text File.

North Dakota Workers' Compensation

1. HR → Payroll → Other → North Dakota Reports → Workers Compensation
2. Enter the Fiscal Year and quarter being reported and your Workers' Comp Account Number.
3. Enter the Taxable Earnings Limit Amount (See information tab).
4. Range if necessary, but in most cases not necessary.
5. Click Select (cog).
6. View and/or print the report to verify the information is accurate.
7. After canceling out of the print view, click Set Flags/Update to create the .csv file, or cancel if the information on the report was not correct.
8. Upon setting flags, the Copy File Window displays; Note the Filename (9999_07-31-XXXX.csv, where 9999 is the WC Account number and XXXX denotes the year). 
9. Click the down arrow at the bottom to download the file to your workstation.  The file is ready to upload to the vendor.