What This Process Does
- This process can be used to change the Adjustment/Additional Amount in employees' Deduction Masters in mass.
- The selected deduction can be increased by a flat dollar amount or percentage.
- Inactive and direct deposit deductions are excluded.
- This process can be used to zero out flat dollar amounts that employees have in their Deduction Masters Adjustment/Additional Amount field, so only the flat amount on the Deduction Description Master will compute (does not zero out the Correcting Amounts field on the employee's deduction master).
- It can also be used to change deduction amounts based on a change to the Number of Pays.
- Range options include those related to jobs (for example, deductions can be changed in mass for jobs in a certain Pay Group); however, keep in mind that deductions are at the personnel level, not the job level, so you should range carefully to avoid changing an employee's deductions more than once.
Mass Change Employee Deduction Amounts
1. Go to Payroll → Other → Benefits/Deductions → Mass Change Employee Deduction Amounts
2. On the Select and Range Tab ~ Choose the Desired Deduction Description Identification (choose the DDI to Change)
3. Indicate the Desired Change(s), as described in the field descriptions below
4. Range as Desired to Change Deduction Amounts for the intended Employees
5. Click Run Report (Cog)
NOTE: If a No Records ERROR is received, it is due to an inaccurate Ranging
- Chgdedmamtsjobs Browse Window will open automatically
6. Select/Highlight/Click the Desired Change to Review/Edit each Change Individually (optional)
7. Click Continue to Process ALL Changes
- Run Report Device Window will open automatically
8. Click Select
9. Review the Report generated for Accuracy
10. Click Set Flags/Update to implement the Change(s) ~ otherwise Click Quit (x) to EXIT out of the process
FIELDS | Opt. | Rec. | Req. | Description |
| Select and Range Tab | ||||
| Deduction Description Identification | — | — | ♦ | Choose the Desired Deduction Description Identification in the Dropdown (Choose the DDI to Change) |
| Dollar Amount | — | — | ♦ | Enter the FLAT Dollar Amount to Increase the CURRENT Dollar Amount |
| Percentage Increase | — | — | ♦ | Enter the Percentage Amount to Increase the CURRENT Dollar Amount (Ex: 3% Increase, Enter 3 / To ZERO out additional amounts in the Employee's Deduction Masters, Enter -100) |
| Changed Based on Number of Pays | — | — | ♦ | Select to Change Deduction Amounts Based on a Change to the Number of Pays (Number of Times per Year to Deduct/Compute) |
| Current Number of Pays | ♦ | — | — | When Changed Based on Number of Pays WAS SELECTED - Enter the Number of Pays per Year the Deduction is CURRENTLY calculated on Note: The CURRENT Deduction Amount will be Multiplied by this Number, then Divided by the NEW Number of Pays (Ex: IF the Deduction Amount is currently based on being deducted 12 times per year, and the change is to 24 times per year, resulting in employees' amounts being cut in half - Enter 12) |
| New Number of Pays | ♦ | — | — | When Changed Based on Number of Pays WAS SELECTED - Enter the Number of Pays per Year the Deduction is CURRENTLY calculated on Note: The CURRENT Deduction Amount will be Multiplied by this Number, then Divided by the NEW Number of Pays (Ex: IF the Deduction Amount is currently based on being deducted 12 times per year, and the change is to 24 times per year, resulting in employees' amounts being cut in half - Enter 24) |
| Range on Name | ♦ | — | — | Select to Range on Name |
| Range on Personnel ID | ♦ | — | — | Select to Range on Personnel ID |
| Range on Adjustment Amount | ♦ | — | — | Select to Range on Adjustment Amount |
| Range on Personnel Status | ♦ | — | — | Select to Range on Personnel Status |
| Range on Personnel Class | ♦ | — | — | Select to Range on Personnel Class |
| Range on Pay Location | ♦ | — | — | Select to Range on Pay Location |
| Select When Deduction Active True | ♦ | — | — | Select to Include Active Deductions |
| Select When Deduction Active False | ♦ | — | — | Select to Include Inactive Deductions |
| Select When Current Employee True | ♦ | — | — | Select to Include CURRENT/Active Employees |
| Select When Current Employee False | ♦ | — | — | Select to Include FORMER/Inactive/Terminated Employees |
FIELDS | Opt. | Rec. | Req. | Description |
| Job-Related Ranges Tab | ||||
| Range on Pay Group | ♦ | — | — | Select to Range on Pay Group |
| Range on Gross Identification | ♦ | — | — | Select to Range on Gross Identification |
| Range on Position Identification | ♦ | — | — | Select to Range on Position Identification |
| Range on Work Location | ♦ | — | — | Select to Range on Work Location |
| Range on Contract Months | ♦ | — | — | Select to Range on Contract Months |
| Range on Contract Days | ♦ | — | — | Select to Range on Contract Days |
| Range on Number of Pays | ♦ | — | — | Select to Range on Number of Pays |
| Opt. = Optional Rec. = Recommended Req. = Required | ||||