What This Process Does


  • Sets the Posted flag to true in the Activity in Financial Management.


Best Practice


  • Separation of Duties - It is recommended that the Finance Director/Business Manager be responsible for the posting of activity. A back up person should be appointed as well.


Requirements


  • Distribution – Activity records must be distributed before posting Distribution.
  • Clear Checks -- Checks or electronic transfers must be cleared before posting Clear Checks.


Posting Activity


Financial Management


  1. Finance → Financial Management → Taskbar → Post Activity
  2. Range to post the appropriate records. You can range for ALL unposted records by selecting all check boxes at the top of the screen. Select both check boxes at the bottom of the screen. 
  3. Click Run/Print Report. Review the report for accuracy.
  4. If NOT correct, click Cancel.
  5. If correct, set flags.


Bank Reconciliation


  1. Finance → Bank Reconciliation → Taskbar → Charges Tab → Post Activity
  2. To post bank charge activity, set the Bank Charge Distribution flag to true.
  3. To post returned check and redeposit of return checks activity, set the Bank Return Check Distribution flag to true.
  4. Range to post the appropriate records.
  5. Click Run/Print Report. Review the report for accuracy.
  6. If NOT correct, click Cancel.
  7. If correct, set flags.


Vendor Payments


  1. Procurement → Vendor Payments → Taskbar → Final Tab → Post Activity
  2. To post voucher expenditure activity, set the Voucher Distribution flag to true.
  3. To post voucher clear check activity, set the Voucher Clear Checks flag to true.
  4. Range to post the appropriate records.
  5. Click Run/Print Report. Check report for accuracy.
  6. If NOT correct, click Cancel.
  7. If correct, set flags.


Purchase Orders


  1. Procurement → Purchase Orders → Taskbar → Post Activity
  2. For posting purchase order activity, set the PO Distribution flag to true.
  3. Range to post the appropriate records.
  4. Click Run/Print Report. Check report for accuracy.
  5. If NOT correct, click Cancel.
  6. If correct, set flags.


Payroll


  1. HR → Payroll → Taskbar → Finish Tab → Post Activity
  2. To post payroll labor activity, set the Payroll Labor flag to true.
  3. To post payroll clear checks activity, set the Payroll Clear Checks flag to true.
  4. Range to post the appropriate records.
  5. Click Run/Print Report. Check report for accuracy.
  6. If NOT correct, click Cancel.
  7. If correct, set flags.


Payroll Vendor Withholding


  1. HR → Payroll Vendor Withholding → Taskbar → Finalize Tab → Post Activity
  2. To post payroll vendor withholding activity, set the Payroll V/W Distribution flag to true.
  3. Range to post the appropriate records.
  4. Click Run/Print Report. Check report for accuracy.
  5. If NOT correct, click Cancel.
  6. If correct, set flags.