Add Financial Receipts
Print
Modified on: Wed, 22 Dec, 2021 at 1:27 PM
What This Process Does
- Creates receipt transactions for updating to the Bank Reconciliation module, distribution, and posting.
Requirements
- Receipt Journal ID – If you do not have the appropriate journal ID created for the receipt you are entering, you must create one before you can add the receipt.
Add Receipts
- Finance → Financial Management → Receipts Tab → Add Receipts
- Populate the appropriate fields. Once completed, click Save.
- The Add Receipts Audit Trail Report generates. Review for accuracy.
- If accurate, click Cancel and set your flags.
| FIELDS | Opt. | Rec. | Req. | Description |
| Receipt Journal ID | – | – | ♦ | The journal ID that serves the best purpose for the receipt being created |
| Use Default Journal Codes | ♦ | – | – | If default account codes are set up in the journal ID, the codes will automatically populate if this is set to true |
| Fiscal Year | – | – | ♦ | The fiscal year in which the receipt will be created in |
| Override Current Month | ♦ | – | – | If the default fiscal month is not the correct month, set this flag to true to change the fiscal month |
| Fiscal Month | – | – | ♦ | The fiscal month in which the receipt will be recorded |
| Bank ID | – | – | ♦ | The Bank ID in which the deposit record will be created |
| Account Type | – | – | ♦ | Expenditure, Revenue, or Balance Sheet |
| Definition/Type | – | – | ♦ | Select the appropriate definition type |
| Account Code | – | – | ♦ | Choose the appropriate account code that the receipt will affect |
| Debit Code | – | – | – | Select the appropriate debit code when adding the receipt. |
| Credit Code | – | – | ♦ | Usually will default to the expenditure or revenue control code if Expenditure or Revenue is chosen for the account type; if Balance Sheet is chosen, both debit and credit codes are editable |
| Receipt/Transfer/Citation No. | – | ♦ | – | A user defined reference number for tracking the receipt in the Bank Reconciliation module and in Financial Management |
| Amount | – | – | ♦ | The amount of the receipt |
| Description | – | ♦ | – | A short unique description of the receipt being added |
| Copy Account Description | ♦ | – | – | Set to true to copy the account code description to this field to describe the receipt |
| Receipt Type | ♦ | – | – | Select from Cash, Check, Debit Card, Credit Card, Wired or Money Order |
| Check Number | ♦ | – | – | If the Receipt Type is a check, this field will allow for a check number to be entered |
| Received from/Source | ♦ | – | – | You can search for the source or manually type in the source from where the receipt came from |
| Deposit Date | – | – | ♦ | The date the receipt is to be deposited to the bank |
| Receipt Date | – | ♦ | – | The date the receipt payment is received |
| Control/Deposit ID | – | – | ♦ | If all receipts are listed on the same deposit slip, assign all with the same Control/Deposit ID; ranging on this date in the Bank Reconciliation module will bring up the receipts for that deposit |
| Print Receipt | ♦ | – | – | After you save the receipt, or a group of receipts, this button will allow you print them; if you wish to print each receipt individually, you can go to the Receipt Master of each receipt |
| Paper Clip Icon | ♦ | – | – | Allows you to attach a document to the receipt where appropriate |
| View Last Receipt Added | ♦ | – | – | Shows the Receipt Master for the last receipt added during that session |
| View Your Receipts for Today | ♦ | – | – | You can click this button at any point during the course of the day to view the receipts that have been entered on the date the system recognizes as the current date |
| Opt. = Optional Rec. = Recommended Req. = Required |
Notes
- In the Generic Setup Variables, you have the option of what the Receipt Date and the Deposit Date will default to.
- Located in the Receipts tab, you can default the Receipts date to be one of the following:
- The System Date – the current date.
- The Deposit Date – the date that is entered in the deposit date field.
- Nothing – no date will be defaulted, which allows you to manually enter one in.
- You can default the Control/Deposit ID field to be one of the following:
- The System Date – the current date.
- The Deposit Date – the date that is entered in the deposit date field.
- The Deposit Date/Login – the date is entered in the deposit date field plus the login name of the user after the slash.
- Nothing – no date will be defaulted, which allows you to manually enter one in.
Did you find it helpful?
Yes
No
Send feedback Sorry we couldn't be helpful. Help us improve this article with your feedback.
