RDA Systems Inc

What This Process Does

• This process will set the source-user verified, distributed flag and bank reconciliation update flag to true for receipts records.
• Creates a deposit record in Bank Reconciliation.
• Two separate reports, the verification/distribution report and the update bank reconciliation report will both be stored in the E-document filing cabinet.
• Activity is created in Financial Management for posting.
• Undistributed amounts will be moved to the distributed column in the account year masters in Financial Management.
• If creating a transfer, the deposit record is created once the transfer is saved. When the combination process is run for a transfer, only the audit trail and distribution processes are applicable.

Best Practices

• Reference Name - If all receipts in one batch are from the same payer (received from), enter the payer name in the Optional Reference Name field on the Select and Range tab. This will cause that name to be the Reference Name in the deposit record in Bank Reconciliation instead of the entry date.

Requirements

• Generic Setup Variables - In order to combine all three processes (audit trail, update Bank Reconciliation and distribution), the Use Simplified / Combination Procedures flag must be set to true in the Financial Management Generic Setup Variables.
• Source User - The log in of the person running this process must be the same as the person who entered the receipts originally.

Verify-Update-Distribute Receipts/Transfers

1. Two Options:
   • For Receipts: Finance → Financial Management → Taskbar → Receipts Tab → Verify/Distribute/Update Bank Rec
   • For Transfers: Finance → Financial Management → Taskbar → Transfers Tab → Verify/Distribute Bank Rec
2. Range accordingly based on which receipts are to be processed.
3. Once necessary range fields are populated, click the Run/Print Report (Process wheel) to run the report.
4. The Receipts Verification and Distribution Report will appear. Review for accuracy.
5. If correct, click Cancel on the report screen and click the Select (Process wheel) to run the process. If not correct, click Cancel and do not set flags (click Cancel again).