What This Process Does


  • This process makes it possible to locate specific journal entry masters in order to delete them, make changes to them or simply view them.


Best Practices


  • Audit Trail - It is always best to review your audit trail carefully before setting flags, so that changes to journal entries are not necessary.


Requirements


  • Verification - If a journal entry has not been Source User Verified (look at the Process tab for the J/E), you can make changes to the information or mark it for deletion and then rerun/set flags on your audit trail.
  • To Delete or Change a Journal Entry:
    • If the Journal Entry Master has been verified but not distributed, you can flag the journal entry for deletion or make a change to it after undoing the Journal Entry source user verified flag: Maintenance → Undo → Journal Entry Audit Trail
    • If the Journal Entry Master has been distributed, you must undo the J/E distribution flag which will undo the source user verified flag as well: Maintenance → Undo → Journal Entry Distribution


Query Journal Entries


  1. Finance → Financial Management → Query → Journal Entries
  2. Enter Range/Select Criteria to narrow your search.
  3. The Range fields below are not all inclusive of the criteria available. Those listed are commonly used.


FIELDSOpt.Rec.Req.Description
Fiscal Year—♦—Range on the fiscal year of the entry
Transaction Number—♦—The transaction number is listed on the audit trail report; if you need to make a change to a specific journal entry, ranging on the transaction number will query only the transaction which needs to be changed
Entry Date—♦—Query all journal entries entered on a single date or range of dates
Source User—♦—Query only entries made by source user identified
Fiscal Month—♦—Range on the fiscal month of the entry or entries
Opt. = Optional  Rec. = Recommended  Req. = Required