Expenditure Summary Report
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Modified on: Thu, 28 Apr, 2022 at 7:48 AM
What This Report Does
- This report will show Appropriations, Outstanding Encumbrances, Expenditures for the fiscal month chosen, Expenditure Year-To-Date, Available Balance and Percentage Used through the fiscal month selected.
Best Practice
- Monthly reports - the user should run this report at the end of every month to review monthly activity.
- Posted - The summary reports should always be ran for Posted amounts.
Expenditure Summary Report
- Finance → Financial Management → Reports → Summary → Expenditure → Summary
- Range accordingly through each tab.
- Click Run Report.
| Select and Sort | | | | |
|---|
| FIELDS | Opt. | Rec. | Req. | Description |
|---|
| Selected Fiscal Year | – | – | ♦ | The fiscal year selected for viewing |
| Selected Fiscal Month | – | – | ♦ | The fiscal month selected for viewing |
| Show Zero Accounts | ♦ | – | – | When True, includes account codes with zero activity |
| Dump Code Details | ♦ | – | – | Displays the full account code along with its amount |
| Select Posted | — | — | ♦ | The summary report should always show posted figures |
| Select Distributed | ♦ | — | – | True if appropriate |
| Select Undistributed | ♦ | — | — | True if appropriate |
| Optional Sort Level | – | – | ♦ | Allows for sorting through dimensions |
| Range |
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FIELDS
| Opt.
| Rec.
| Req.
| Description
|
| Range Criteria | ♦ | – | – | Range Accordingly |
| Opt. = Optional Rec. = Recommended Req. = Required |
Virginia Annual Report
- Many of our Virginia customers have a group default for their Virginia Annual Report (VIRANL). The optional sort levels needed to view this report are provided below:
| Optional Sort Level 1 | Cost Center |
| Optional Sort Level 2 | Program |
| Optional Sort Level 3 | Function |
| Optional Sort Level 4 | Object |
| All other optional sort levels | N/A |
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