Main Page → Bank Reconciliation → Documentation → Charges → Adding an EZ Service Charge


Contents

 
  • 1 What This Process Does
  • 2 Adding EZ Service Charges
  • 3 Audit Trail
  • 4 Distribution



What This Process Does


  • This process allows the user to add service charges/fees assessed by the organization's bank(s). A charge record is created for the bank and the amounts are updated to Financial Management (Undistributed Amounts Column) and to the Bank Master's unprocessed balance.


Adding EZ Service Charges


  1. Finance → Bank Reconciliation → Charges tab → Add Charges → EZ
  2. Populate applicable fields using the field description below as a guide.
  3. Click Save (two disks) when finished.
  4. Upon saving, errors and/or warnings will display if required fields are not populated.


FIELDSOpt.Rec.Req.Description
Range Criteria—♦—Pulls from Receipt Journals
Bank ID——♦Select the Bank ID that represents the account that the charge was assessed
Account Type——♦Expenditure, Revenue, or Balance Sheet
Fiscal Year——♦Defaults to the Current Fiscal Year in Financial Management, change if necessary
Override Current Month♦——Set to TRUE to override current month
Fiscal Month——♦Defaults to the Fiscal Month set in Financial Management
Statement Date——♦Date of Bank Statement
Account Code——♦Account code the service charge will affect
Control Number—♦—User defined number for auditing purposes
Reference—♦—Enter a number or identifier for the source document
Amount——♦Amount of service charge
Charge Date——♦Defaults to current date, change if necessary
Service Charge Description—♦—Charge description
Last Service Charge Added—♦—Select to view/edit last service charge that was added and saved
Opt. = Optional  Rec. = Recommended  Req. = Required



Audit Trail


  • Automatically generates once charge is saved.
  • Can be regenerated in the event the original Audit Trail is aborted before flags are set.
  • If a mistake is made AFTER setting the Audit Trail flag, you can do one of the following:
    • Add a correcting Service Charge – the net would be the correct amount
    • Flag the incorrect service charge for deletion and reenter the correct service charge
    • Undo Charge Audit Trail


Distribution

 Service Charge Distribution

  • This process will distribute and clear (reconcile) the activity of a service charge.
  • That activity will be made available for posting in Financial Management.
  • Two dataspaces are updated:
    • In Financial Management, the service charge amount will move from the undistributed column to the distributed column in the account year masters.
    • In Bank Reconciliation, the distributed and cleared flags will be set to true in the maintain screen of the service charge.
  • If a mistake is made AFTER distributing, you can Undo Charge Distribution/Clearing


Post Activity


Update Bank Balance