Main Page → Bank Reconciliation → Documentation → Charges → Adding a Service Charge


Contents

 
  • 1 What This Process Does
  • 2 Adding a Service Charge
  • 3 Audit Trail
  • 4 Distribution



What This Process Does


  • This process is used to add service charges/fees assessed by the organization's bank.
  • A charge record is created for the bank and the amounts are updated to Financial Management.


Adding a Service Charge


  1. Finance → Bank Reconciliation → Charges tab → Add Charges → Standard
  2. Populate applicable fields using the field description below as a guide. Click the Save button when finished.
  3. Upon saving, errors and/or warnings will display if required fields are not populated.
  4. Follow the instructions in the Instructions Tab on the screen if you are unsure about the add service charge process.


FIELDSOpt.Rec.Req.Description
Journal ID--♦The receipt Journal ID selected to assign to the charge
Account Type--♦Expenditure, Revenue, or Balance Sheet
Bank ID--♦Select the Bank ID that represents the account that the charge was assessed
Fiscal Year--♦Defaults to the Current Fiscal Year in Financial Management, change if necessary
Override Current Month♦--Set to TRUE to override current month
Fiscal Month--♦Defaults to the Fiscal Month set in Financial Management
Account Code--♦Account code the service charge will affect
Credit Code--♦Credit code the service charge will affect
Debit Code--♦Debit code the service charge will affect
Control Number-♦-User defined number for auditing purposes
Reference♦--Enter a number or identifier for the source document
Amount--♦Amount of service charge
Charge Date--♦Defaults to current date, change if necessary
Service Charge Description-♦-Charge description
Opt. = Optional  Rec. = Recommended  Req. = Required



Audit Trail


  • Automatically generates once charge is saved.
  • Can be regenerated in the event the original Audit Trail is aborted before flags are set.
  • If a mistake is made AFTER setting the Audit Trail flag, you can do one of the following:
    • Add a correcting Service Charge – the net would be the correct amount
    • Flag the incorrect service charge for deletion and reenter the correct service charge


Distribution


  • The Distributed flag and the Cleared (Reconciled) flag are set to true in the charge file in BNKREC.
  • The charges will not be included in the Unprocessed amount in the Bank Master since they have already been processed/reconciled once posted.