RDA Systems Inc

Main Page → Bank Reconciliation → Documentation → Checks/Returned Checks/Redeposits → Recording Ruined Checks

What This Process Does

• This process creates check records in the selected Bank ID with a zero amount and will mark that check as voided.
• The phrase RUINED/SPOILED CHECK is written to the Reference ID and Reference Name of the check file in BNKREC.

Requirement

• Undo Bank Reconciliation - If the check that was ruined is updated to the Bank Reconciliation module, that process must be undone before the check can be recorded as ruined.

Best Practice

• Ruined Check Definition - the definition of a ruined check is on that is spoiled due to circumstances such as incorrect check numbers and printer damage. The ruined checks are not taken through the clear/distribution process since they are detected early. It is not necessary to take ruined checks through the Void Check process in PAYROLL or VENDOR PAYMENTS since they were never cleared or distributed.
• Recording and Filing - in the event that the user spoil one or more checks, simply enter the ruined checks in Bank Reconciliation module. Write void on the actual check or checks and file for auditing purposes. Entering these ruined checks in the Bank Reconciliation module allows the user to include ruined checks in printed reports.

Recording Ruined Checks

1. Finance → Bank Reconciliation → Taskbar → Record Ruined Checks
2. Populate the appropriate fields and click Update Database/Save once completed.
3. Upon saving, errors and/or warnings will display if required fields are not populated.