What This Report Shows


  • This report shows expenditure activity for a specific fiscal period with beginning balances. The report displays the following: Processing Year and Month, Posted Status, Posted Date, Entry Date (Distributed Date), Transaction #, Appropriations, Expenditures, Encumbrances, Balance, Source User and Comments. Descriptions pull from the Chart of Accounts. There is an optional sort by sources as well as the ability to total by account.


Best Practices


  • Although distributed activity can be selected, the normal selection is posted activity only to facilitate comparison to activity reports.


Expenditure Monthly Activity Report


  1. Finance → Financial Management → Reports → Activity Reports → Expenditure → Monthly Activity
  2. This reports shows activity for transactions that were created in different modules.
  3. The report shows the account code that was affected by the transaction.
  4. Populate applicable fields using the screen shot and field description below as a guide.
  5. Once the necessary ranging options are used, click Run Report.


Select and Sort Tab

FIELDSOpt.Rec.Req.Description
Fiscal Year/Fiscal Month——♦Range on fiscal year and month (YYYY-MM)
Account Sources——♦Sources from which activity will be drawn and shown on the report
Select Posted—♦—Normal selection when running activity report
Select Distributed♦——True if appropriate
Optional Sort Levels——♦Allows for sorting through dimensions
Total by Account Flag♦——Report can be totaled by account code
Total Only♦——Allows the activity to be summarized into one record


Range Tab

FIELDSOpt.Rec.Req.Description
Range Criteria♦——Range accordingly if necessary
Reference ID♦——
  • Reference ID for Journal Entries and Receipts - Journal ID
  • Reference ID for Payroll - Pay ID
Opt. = Optional  Rec. = Recommended  Req. = Required