What This Process Does


  • This process is used to establish the Financial Journal IDs assigned during the Add Journal Entries process.


Requirements


  • Journal Entries – Journal IDs is a required field when adding a journal entry.


Creating a Journal ID for Journal Entries


  1. Finance → Financial Management → Setup → Financial Management Setup → Journal IDs → J/E
  2. Click the blue Add button. A screen will appear to add a new Journal ID.
  3. Populate all Required fields and any optional fields that you would like to populate. Use table below to see which fields are required and/or recommended.


FIELDSOpt.Rec.Req.Description
Delete this record♦––Set to TRUE if Journal ID should be marked for deletion.
Journal Identification––


♦Journal ID – Limited to 15 characters
Active Flag–♦–Must be set to TRUE for Journal ID to be used
Journal Description–♦–A short description of what the Journal ID will be used for
Journal Entry Type––♦Normal, Appropriation or Encumbrance; the type selected defaults only if the default account codes flag is true when adding journal entries
Default Account Type♦––Expenditure, Revenue or Balance Sheet; the type selected defaults only if the default account codes flag is true when adding journal entries
Definition Type♦––The appropriate definition type for your organization
Default Account Code♦––The account code selected defaults only if the default account codes flag is true when adding journal entries
Default Credit Code♦––The credit code selected defaults only if the default account codes flag is true when adding journal entries
Default Debit Code♦––The debit code selected defaults only if the default account codes flag is true when adding journal entries
Opt. = Optional  Rec. = Recommended  Req. = Required


Notes


  • Useful in categorizing journal entries for reporting purposes.