What This Process Does


  • This setup screen controls the functionality as well as visibility of several processes within Financial Management.


Best Practice


  • After changing any of the generic setup variables, the user must run updates for the Financial Management module in System Administration.


Generic Setup Variables


  1. Finance → Financial Management → Setup → Financial Management Setup → Setup Variables → Generic
  2. Each tab can be viewed and have changes made.
  3. Use the tables below as a guide. Each table will give a brief description of each field and box.


FIELDSOpt.Rec.Req.Description
Installation Date——♦Display only; the date the financial management programs were installed
Compile Date——♦Display only; the date the financial management programs were compiled


Attributes Tab

FIELDSOpt.Rec.Req.Description
Current Fiscal Year——♦This is the current fiscal year default; it can be changed on this screen or by choosing the Set/Change Fiscal Year from the task bar
Display Post Activity♦——This GSV will display the option to Post Activity on the task bar for all modules that interface with Financial Management rather than just on the Financial Management task bar; this is used in conjunction with the Display Post Activity from the user's security profile
Display EZ Adds♦——This allows a simplified version of the receipts data entry screen to be accessible; only the expenditure and revenue account type is entered
Skip Over Budget Warnings♦——If an entry is made to an account that is over the budgeted amount, a warning will display during data entry; this setup variable will prevent the warning from displaying; it does not affect save errors as these are based on the user's security profile (budget override); it is used adding vouchers as well as journal entries
Budget Amendments Journal ID——♦When entering budget amendments into financial management, a specific budget ID must be established for amendments so the system will store the amendment amounts and flag the account as amended
Monthly Hard Close♦——This option makes it possible to close a given month so that no additional activity can be posted to it; if this is chosen, each month would be flagged as closed as well; from the Task bar: Financial Years/Current Month → Monthly Status tab; select the month you want to close and click the save button; any month may be unflagged so that additional entries may be posted if necessary
Default J/E to Cash instead of Transfer Controls♦——This controls the default balance sheet code when entering expenditure (credit) and revenue (debit) type journal entries
Use Simplified/Combination procedures—♦—This option allows the receipt verification, distribution, and bank reconciliation update processes to be done in one step instead of individual steps on the receipts tab of the task bar
Display Legacy Information (Conversions)♦——When account codes are converted to OpenRDA, this allows you to display the legacy code on the account maintain screens when you query the account masters on the task bar; should only be used if the converted account codes are different
In the detail query, set the Fiscal Period using the Affect Date—♦—When using the query buttons at the bottom of the Account Balance Inquiry screen, the fiscal period will default based on the affect date if this setup variable is flagged; when the affect date is changed, the fiscal period will default to agree with the affect date period; this is only applicable when using SW Bundle 25 (Affect Date)


Receipts Tab

FIELDSOpt.Rec.Req.Description
Use clearing fund for receipts♦——When the organization has multiple bank accounts, allows all deposits to be made to one bank account with automatic updating of Due To/Due From accounts
Use Add Bank♦——System uses Add Bank Deposits instead of the standard
Deposits in lieu of Update Bank Rec Report♦——Update Bank Reconciliation report
Force Deposit Date♦——Forces Deposit Date to be a required field
Default Receipt Date——♦The receipt date will default to the system date if flagged
Default Deposit ID——♦Nothing, System Date, Deposit Date, Deposit Date/Login
Use Actual Receipts - Receipt Type♦——This must be flagged in order to print receipts; they can be sorted by control/deposit ID or transaction number
Print Actual Receipts on Laser Printer♦——If receipts are printed on a laser printer, this boolean should be flagged so the pages will form feed


Reports Tab

FIELDSOpt.Rec.Req.Description
Use Landscape Orientation on Order Reports♦——Certain reports print landscape instead of portrait so that more information can display; must be landscape orientation
Print Comments on Post Activity Reports♦——Print comments from the Distribution report on the Post Activity Report


Import / Export Tab

FIELDSOpt.Rec.Req.Description
Account Submenu♦——Select to Display Import/Export Submenu
Journal Entry Submenu♦——Select to Display Import/Export Submenu
Receipt Submenu♦——Select to Display Import/Export Submenu
Setup Submenu♦——Select to Display Import/Export Submenu
Use Munis Interface for Invoice Processing♦——A voucher interface report that produces a file (munis.txt)


Errors Tab

FIELDSOpt.Rec.Req.Description
Add Journal Entry Implementation Error—♦—Module-wide Journal Entry Errors can be added here
Add Receipts Implementation Error—♦—Module-wide Receipt Errors can be added here


Warnings Tab

FIELDSOpt.Rec.Req.Description
Add Journal Entry Implementation Warning—♦—Module-wide Journal Entry Warnings can be added here
Add Receipts Implementation Warning—♦—Module-wide Receipt Warnings can be added here
Opt. = Optional  Rec. = Recommended  Req. = ReqSuired