What This Process Does


  • The Apply Recurring Receipt process uses the Recurring Receipt Templates to create actual receipts to be processed.


Requirements


  • Before applying receipts, a Recurring ID must be created.
  • Before applying receipts, a recurring receipt/template must be created that has the proper fields populated.


Apply Recurring Receipts


  1. Finance → Financial Management → Receipts Tab → Apply Recurring
  2. Populate applicable fields to create a recurring receipt based on the template created.
  3. Click the Save/Apply button once all fields are populated.


FIELDSOpt.Rec.Req.Description
Fiscal Year——♦Based on the default fiscal year chosen in Financial Management
Override Current Month♦——Select to override the current Fiscal Month
Fiscal Month——♦Based on the default fiscal month chosen in Financial Management
Recurring Identification——♦The Recurring ID chosen for the receipt being applied
Proration Type——♦Defaults based on what was chosen when the Recurring ID and recurring template were built; cannot be changed
Deposit Date—♦—The date the receipt is deposited
Control/Deposit ID—♦—A user-defined ID used to group all receipts that are found on the same deposit slip; good for easy ranging; can default based on what is entered in Deposit Date
Receipt Date—♦—The date the receipt is dated; can default based on what is entered in the Deposit Date field
Receipt Type♦——The type of receipt that is entered (Cash, Check, etc)
Check Number♦——If the receipt is a check, enter the check number is this field
Reference ID #♦——An optional user-defined ID or number
Total Receipt Amount——♦Total amount of receipt
Update Recurring Receipts——— 
Select Type——♦
  • Automatic – If receipts do not need to changed or skipped, select this option to process the receipts
  • Process Exceptions – If changes are necessary or if some receipts need to be skipped (not processed), select this option (see header below)
Last Applied Date♦——The last time the template being used has been applied
Opt. = Optional  Rec. = Recommended  Req. = Required


Process Exceptions


  • As described above, if a receipt needs to be changed or skipped the Process Exceptions type needs to be selected. When the receipt is saved, a second screen will appear showing the receipt that was created.
  • Click Select to Skip or Make Changes button. The receipt information will appear and will allow you to make changes or skip as needed.
  • Once you are finished, click the Save as entered, changed or to skip button. You will return to the original browse screen with the receipt. Click Finished/Save to either process the receipt or skip it for processing at a later date.