What This Process Does

  • Changes the fiscal year in Vendor Withholding vouchers.

Best Practices

  • Undo processes must begin with the last process completed, and move up through the Undo Vendor Withholding menu until the last process needed for the correction is completed; click the link at the bottom of this page to access the Undo Vendor Withholding Guidelines.
  • If Check/EFT Numbers have been assigned, the new Fiscal Year should follow the year on the Check/EFT Dates; if it does NOT, the following Error will display on the report: "STOP! THE FISCAL YEAR FOR VENDOR WITHHOLDING VOUCHERS SHOULD ALWAYS FOLLOW THE CHECK/EFT DATES."

Change Fiscal Year in V/W Vouchers

1. Payroll Vendor Withholding → Maintenance → Undo Vendor Withholding Vouchers → Change Fiscal Year in Vouchers

2. Enter the CURRENT Fiscal Year of the voucher(s) that need the Fiscal Year changed

Important Note: ALL undistributed vouchers with that Fiscal Year will be included in this process, unless further range criteria is used.

3. In the Change to Fiscal Year field, Enter the correct Fiscal Year for the vouchers (Ex: what the year will be changed to).

4. Range as appropriate to change the Fiscal Year on only the intended voucher(s).

5. Click Select (the cog button).

NOTE: If a No Records error is received, it may be due to inaccurate range criteria, or it may be an indication that the Distributed flag is true on the vouchers; if the Distributed flag is true, then you need to run the Undo Vendor Withholding Distribution.

7. Review the report for accuracy, and then click Cancel.

8. If the report is accurate, click Set Flags; if the report is incorrect/incomplete, click Quit.

FIELDSOpt.Rec.Req.Description
Change from Fiscal Year:——♦Enter the CURRENT Fiscal Year of the voucher(s) [changing from]
Change to Fiscal Year:——♦Enter the CORRECT Fiscal Year of the voucher(s) [changing to]
Deduction Description ID♦——Use this range criteria to change the fiscal year on vouchers for a specific Deduction
Transaction Number♦——Use this range criteria to change the fiscal year on an individual voucher by ranging on the Transaction Number
Fiscal Month♦——Use this range criteria to change the fiscal year on vouchers that currently have a specific Fiscal Month
Entry Date♦——Use this range criteria to change the fiscal year on vouchers that were added on a specific date
Source User♦——Use this range criteria if multiple users are creating vouchers
Check/EFT Date♦——Use this range criteria to change the fiscal year on vouchers that have a specific Check/EFT Date
Check/EFT Number♦——Use this range criteria to change the fiscal year on vouchers with specified Check/EFT Number(s)
Bank Identification♦——Use this range criteria to change the fiscal year on vouchers that were added with a specified Bank ID
Select When Electronic Transfer Voucher False♦——Flag to include vouchers that were NOT electronic vouchers (Ex: vouchers that were checks)
Select When Electronic Transfer Voucher True♦——Flag to include electronic vouchers (Ex: vouchers that were not checks)
Opt. = Optional  Rec. = Recommended  Req. = Required