RDA Systems Inc

What this process does

• This process describes the steps necessary to complete the financial portion of the budget preparation.
• All steps should be completed unless noted as optional.

Best Practices

• Enter New Account Codes- Enter any new account codes that will be used for your new budget into Financial Management.
  • Adding Expenditure Accounts: https://rdasystems.freshdesk.com/en/support/solutions/articles/16000126128-create-an-expenditure-code-from-chart-of-accounts 
  • Adding Revenue Accounts: https://rdasystems.freshdesk.com/en/support/solutions/articles/16000126130-create-a-revenue-code-from-chart-of-accounts 

Requirements

Budget Setup

https://rdasystems.freshdesk.com/en/support/solutions/articles/16000122715-open-financial-year  

Expense Tab

• Retrieve Expenditure Accounts (for current budget fiscal year and prior budget fiscal year): https://rdasystems.freshdesk.com/en/support/solutions/articles/16000126176-retrieve-accounts-expenditures 
• Retrieve Posted Expenditure Activity (for prior budget fiscal year): https://rdasystems.freshdesk.com/en/support/solutions/articles/16000126179-retrieve-post-activity-expenditures 
• Project Expenditures (OPTIONAL): https://rdasystems.freshdesk.com/en/support/solutions/articles/16000208592-project-expenditures
• Create an Expenditure Budget: https://rdasystems.freshdesk.com/en/support/solutions/articles/16000126178-create-expenditure-budget-id 
• Compute Expenditure Budget (OPTIONAL): https://rdasystems.freshdesk.com/en/support/solutions/articles/16000208782-compute-expenditure-budget
• Add Expenditure Activity
• Expenditure Activity Audit Trail
• Update Expenditure Activity

Revenue Tab

• Retrieve Revenue Accounts (for current budget fiscal year and prior budget fiscal year): https://rdasystems.freshdesk.com/en/support/solutions/articles/16000126236-retrieve-accounts-revenues 
• Retrieve Posted Revenue Activity (for prior budget fiscal year): https://rdasystems.freshdesk.com/en/support/solutions/articles/16000126237-retrieve-post-activity-revenues 
• Project Revenue (OPTIONAL):
• Create a Revenue Budget: https://rdasystems.freshdesk.com/en/support/solutions/articles/16000126233-create-revenue-budget-id 
• Compute Revenue Budget (OPTIONAL): https://rdasystems.freshdesk.com/en/support/solutions/articles/16000229956-compute-revenue-budget 
• Add Revenue Activity
• Revenue Activity Audit Trail
• Update Revenue Budget

Update Tab (Only use this tab after the budget is complete and verified. Run all budget reports and check for accuracy. There is no undo for update.

• Financial Management Appropriations (OPTIONAL)
• Financial Management Estimated Revenue (OPTIONAL)
• Financial Management Expenditure Accounts/Descriptions (OPTIONAL)
• Financial Management Revenue Accounts/Descriptions (OPTIONAL)