What This Process Does


  • This process creates an ACH file containing $0.00 employee direct deposit amounts for you to send to your organization's bank as a way to test, or verify, the account information that you entered. It is not associated with a Pay ID. While most customers transfer this prenote file from the RDA server to their desktop (using CoreFTP), and then upload to their bank, if your bank website allows access, the file can be uploaded directly from within the process by selecting the Globe icon from the DOS Copy Window screen. Also, if desired, you can copy the file to a diskette from the DOS Copy Window.


ACH Prenotification


  • HR → Payroll → Other → Benefits/Deductions → ACH Prenotification
  • Review the Instructions tab for information about the report.
  • For first time setup and/or new bank: Populate all required fields on the Select tab, as described below, with the exception of the Posting Date (as this would change each time you send a prenote file); save in site defaults. For organizations with multiple payroll bank accounts with the Enterprise version of OpenRDA (or with software bundle S5 Group Defaults), save each different bank account in Group Defaults for easy retrieval each time you want to submit a prenote file.
  • Enter the Posting Date when creating each prenote file; this can be today's date.


FIELDSOpt.Rec.Req.Description
Company Tax ID——♦Your organization's Federal Employer Identification Number
Batch Number♦——Not required unless submitting multiple files to your bank for the same posting date
Posting Date——♦Enter the date that you want the prenote sent; must be a future date or today's date in order to engage the select button
Immediate Origin ID———Enter if different from Company Tax ID; check with your bank representative to determine if needed
Transit/Routing # (Immediate Destination)——♦Your organization's bank routing number.
Trace Number———Enter if not the Transit/Routing number; check with your bank representative to determine if needed
Organization Account Number——♦Your organization's bank account number
Receiving Point Name——♦The name of your organization's bank. Also referred to as the Destination Name.
Receiving Point is Federal Reserve———Check with your bank representative to determine if needed
Header ID Code———Check with your bank representative to determine if needed
Position 41 in the 52 Record———Check with your bank representative to determine if a different number is needed other than the default of 1
Position 45 in the 82 Record———Check with your bank representative to determine if a different number is needed other than the default of 1
Individual Name———Enter if not the Sending Name; check with your bank representative to determine if needed
Select When Current Employee True—♦—Flag to include all Current Employees with Direct Deposit deductions
Select When Current Employee False♦——Flag to include all non-Current Employees with Direct Deposit deductions; this is typically not flagged
Select When ACH Active True♦——Flag to include all Direct Deposit deductions with ACH Active flagged as True (normally this is only done if changing to a new bank and want a full prenote for all employees)
Select When ACH Active False——♦Flag to include all Direct Deposit deductions with ACH Active flagged as False (recommended, since normal setup for a new direct deposit deduction for an employee is to leave it as ACH Active false until approximately 10 days after the prenote file has been sent to the bank)
Use Offsetting Transactions———May need to be marked True, depending on your bank's file specifications (debits and credits will be $0.00 in the prenote file, but may need to be balanced in the actual ACH file)
Use Carriage Line Return/Line Feeds———May need to be marked True, depending on your bank's file specifications
Optional Reference Code♦——Check with your bank representative to determine if needed
Optional Batch Header Discretionary Data♦——Check with your bank representative to determine if needed
Optional Bank Header 1♦——Check with your bank representative to determine if needed
Optional Bank Header 2♦——Check with your bank representative to determine if needed
Opt. = Optional  Rec. = Recommended  Req. = Required


  • Range tab should have Range on DD Deduction Type FROM: DIRECT D & TO: DIRECT D~
  • Click the Select button to create the file.
  • Only those employees with a Direct Deposit Deduction will be included, and normally, a False ACH flag, and a True Current Employee flag; nevertheless the employees actually included are dependent on your Select criteria on the Range Screen.
  • Verify that no employee routing number or account number is missing on the report.
  • At the bottom of the Audit Trail, verify that the integer Block Count is equal to the Number of Accounts divided by 10 (rounded up).
  • After verifying the audit trail, Set Flags/Update, the DOS Copy Window will appear.
  • The system generated filename is predrctdpst.
  • Select the Globe Icon (URL Internet) to upload directly to your bank's website, or, copy to diskette, or, cancel out of the DOS COPY WINDOW and transfer the file to your desktop.
  • To find the file when uploading directly, go to File System → rda → xpert → select today's file → Upload.