What This Process Does


  • The Apply Vouchers Individually process uses the Recurring Voucher ID/ Templates to create actual vouchers to be processed for payment in Vendor Payments, but you can do just one line at a time from your created Recurring IDs. Saves time because you don't have to skip lines that you are not ready to pay.


Apply Recurring Vouchers Individually


  1. Procurement → Vendor Payments → Add Tab → Apply Recurring Vouchers → Individually
  2. Add or select information in the following fields below.
  3. After the necessary fields are populated, click Save. If you are finished applying your recurring vouchers, click Cancel and the audit trail will generate.


FIELDSOpt.Rec.Req.Description
Skip Over-Budget Warnings♦——Set to true if you do not want to be warned that the voucher will cause the account to go into an over-budget status
Skip Account Masters Error Checks♦——Set to true if you do not want to be warned about deleted or inactive account masters (It is highly suggested you leave this set to FALSE)
Invoice Due Date———Defaults from the due date set in the Current Voucher Defaults
Calendar Year———Defaults from the calendar year set in the Current Voucher Defaults
Calendar Month———Defaults from the calendar month set in the Current Voucher Defaults
Fiscal Year———Defaults from the fiscal year set in the Current Voucher Defaults
Fiscal Month———Defaults from the fiscal month set in the Current Voucher Defaults
Recurring ID—♦—Select an existing Recurring ID
Type——♦Defaults based on the selected Recurring ID
Recurring Voucher——♦Select the line from your Recurring ID that you wish to pay
Last Applied———Defaults from the last time the recurring voucher was applied
By:———The user who last applied the recurring voucher
Vendor ID———Defaults from the recurring template built before the voucher is applied
Vendor Name———Defaults from the recurring template built before the voucher is applied
Invoice Date——♦Invoice Date for voucher line being paid
Invoice ID——♦A unique ID applied to each voucher
Voucher Description—♦—The description of the recurring voucher being applied
Amount——♦If Type is Flat Amount or Proration, enter the total amount of the voucher. If Unit Rate, enter number of Units
Opt. = Optional  Rec. = Recommended  Req. = Required